Team Administrator Coordinator

Job overview
The Clinical Governance Team are looking for a committed individual to provide secretarial and administrative support to our busy and friendly team. The successful candidate must be computer literate, have an excellent eye for detail, proven organisation skills and be committed to consistently delivering a quality service.
In this role you will have good communication skills to fill the role of the Team Administrator and be passionate about ensuring people who use our mental health services receive high quality and safe care.
This role will require a flexible approach to work, with an ability to prioritise and manage workloads. Individuals will be able to work as part of a team and also under their own initiative.
In return, we can offer you support and supervision in this very exciting, rewarding role.
Main duties of the job

• To provide comprehensive secretarial and administrative support to the Business Manager and wider team.
• Administration of meetings to include agenda preparation and taking and producing minutes.
• To be responsible for maintaining sickness and absence records for all staff and related employee information.
• Use the Trust Shared Business System (Oracle) to raise requisitions, authorise orders and receipt invoices where necessary.
• To maintain an overview of the administration function and workflow within the team.
• To consistently deliver service user focussed service, which promotes good customer care and effective working relationships.

Please see associated Job Description and Person Specification for more details on the main responsibilities.
Working for our organisation
We're a large and diverse organization that provides specialist NHS mental health and learning disability care to children and adults of all ages across Sussex, in hospitals and community settings.
We're incredibly proud of both our 'Good' CQC rating, and the fact we have been rated 'outstanding' for caring.
Detailed job description and main responsibilities
Please see associated Job Description and Person Specification for more details on the main responsibilities.
Person specification
Qualifications
Essential criteria

• Good standard of secondary education; GCSE at Grade C or above.

Experience
Essential criteria

• Significant experience of working as an administrator or secretary and the procedures.
• Experience of taking minutes and producing documents to a high standard of presentation with good accuracy.
• Experience of generating own correspondence.
• Experience of working as part of a team.
• Ability to work under pressure.

Skills
Essential criteria

• Ability to be able to plan workload, manage diaries, organise appointments, planning workload associated with key meeting dates.
• Planning, organising and facilitating meetings and minute taking.
• Ability to work on own initiative and prioritise own workload.
• Ability to work to tight deadlines and deal with conflicting demands.
• Ability to learn and utilise new IT systems.
• Excellent communication and interpersonal skills, ability to create and maintain effective working relationships.

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.