Team Administrator - Part Time

The Role / Location

We are currently recruiting for a Team Administrator within one of our successful and busy departments, based at 33 Molesworth Street. The Team Administrator must be proactive and capable of working on their own initiative as well as providing administrative support to a small team. This role requires Part Time support of secretarial and administrative duties, diary management and organisation within the department.

Key Responsibilities

• Producing letters, reports, etc. in Word ensuring correspondences are properly formatted and use correct branding
• Assisting in the production of sales proposals and brochures.
• Assisting in the creation of PowerPoint presentations for industry conferences
• Updating and maintaining sales and CRM databases in Salesforce
• Typing up of dictations for the department director
• Liaising with various departments Finance, Compliance, Marketing and Research departments (presentations, reports, brochures, web page, case studies etc.)
• Answering telephone enquiries in a professional manner and taking accurate messages.
• Attend weekly departmental meetings - follow up on action points.
• Dealing with email enquiries
• Team travel arrangements when required.
• Invoicing & expenses for department.
• Assist the team with any additional duties that may arise

Skills, Knowledge and Experience

Person Specification

           The successful candidate will be goal orientated, flexible, extremely well organised and enjoy working within a challenging and busy work environment.

           Be personable and outgoing.

           Present well in a corporate environment and have proven customer/client relationship skills.

           Have excellent communication and interpersonal skills with the capability of building good relations within other offices across the Savills Group

           Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial.

Key Competencies

           Proficient in use of Microsoft Office, particularly Excel, Word and PowerPoint

           Ability to multitask and excellent attention to detail.

           Database experience

           Excellent organisational skills and ability to prioritise are essential.

           Be fluent in verbal and written English.

Please note, this is a part-time, 20 hour per week position.