Team Assistant Private Client

JOB TITLE: TEAM LEGAL ASSISTANT - PRIVATE CLIENT

SALARY: £25,000 - £26,000 depending on experience

HOURS OF EMPLOYMENT: 9am - 5:30pm Monday to Friday

BENEFITS: Excellent additional bens

Do you commute to work at a distance and are now looking to work in Bedford?

Do you have some experience within Wills and Probate and are looking to support a busy team? If so, an excellent opportunity for a Legal Assistant / Team Assistant for a forward-thinking Law firm based in Bedford has arisen. If you are an experienced Legal Assistant or Secretary with good IT skills, we would welcome your CV.

Main Purpose of the Role:

To provide the team and wider Department with the administrative support they need to allow seamless legal services to clients and help them maximise the amount of time they can spend on client work.

Daily Duties:

• Extensive client liaison - Interaction with clients, including telephone discussions/meetings and greeting at appointments.
• Answering and directing telephone and email enquiries, first point of contact for clients
• Taking new enquiries using the new enquiries form
• Creating, updating and amending documents
• Dealing with the administrative aspects of the matter once opened by the Office Administrator: compliance, file organisation and record keeping, billing, key dates etc
• Allocating scanned posts and notifying fee earner of all incoming communications.
• Management of outgoing paper-based post to the Office Administrator.
• Liaising with the Office Administrators on archiving requirements or the releasing of documents.
• Keeping fee earners up to date on the progress of a task
• Extensive diary and inbox management.
• Liaising with Senior Management and fee earners to maintain communication levels internally and externally.
• Assist when needed to cover basic duties - stationery, reception cover, banking.
• Produce documents to a high standard.
• Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
• Undertake department-specific duties where applicable.
• Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.

PERSON SPECIFICATION:

• Minimum of 6- 12 months of legal experience
• You can expect full support and ongoing training from the outset with genuine prospects for career progression.
• Well-organised with good IT and Administration skills
• Excellent knowledge of Microsoft Office
• Have an excellent telephone manner
• Excellent communication skills
• Team player
• Take ownership of your workload
• Ability to work under pressure to set deadlines
• Willingness to work well as part of a busy, friendly team
• A commitment to providing excellent customer service
• Can build a rapport with clients