Team Coordinator/Administrator

Role Overview

A fantastic opportunity to join a highly motivated in-house audit team.
You’ll provide efficient and effective administrative support to all team members, to ensure the smooth running of the department.
This role will be situated at our Wimborne office.

Key Responsibilities

 • Assist with the planning and coordination of Internal and External Audits at individual department and office level.
• Maintain the department’s audit planning matrix, ensuring all departmental and office information is up to date.
• Collate and maintain audit statistics for inclusion in monthly reports.
• Maintaining the Savills UK offices ISO certificates, keeping the accreditation log up-to-date, and providing copies of the certificates accordingly.
• Proof-reading, formatting and distribution of audit reports.
• Liaising with staff from other Savills UK offices and departments.
• Maintain and manage accurate and up-to-date diaries for the team.
• Proactively ensure team members are informed of diary changes as appropriate.
• Being a point of contact for audit & ISO queries.
• Answer the telephone in a professional manner and redirect or take a message efficiently and accurately.
• Maintain accurate documentation on file including archiving as appropriate.
• Attending meetings to take minutes, preparation and circulation of draft minutes for approval.
• General administration: scanning, photocopying, etc.
In addition to the tasks above, the job holder may be required to carry out other duties as may reasonably be required from time to time.

Key Skills

Experience
• Secretarial qualification e.g. NVQ2 in administration.
• Previous experience working within the property sector would be an advantage, although not essential.
• Good general education (including Maths and English) preferably to ‘A level’ standard.
• Previous experience in an administration role (advantageous).
Technical capability
• Proficient in the use of Microsoft Office applications (at a minimum Excel, Word, PowerPoint, Teams and Outlook) ESSENTIAL
Skills and attributes
• Highly motivated, flexible and enthusiastic with a ‘can do’ approach
• Proactive attitude and ability to multitask and to work accurately and effectively under pressure
• High attention to detail, organisational skills and workload prioritisation
• Proven track record of working to deadlines in an office environment
• Excellent communication skills, both verbal and written, and a pleasant telephone manner
• Effective interpersonal skills; able to develop good working relationships with people at all levels
• Strong and supportive team player but also able to work independently of others where required

Team Overview

Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.
We are a friendly and dynamic team that is passionate about our responsibility, always seeking out best practices and improving ways to protect Savills and our clients from regulatory risk. The team is made up of 4 Auditors, 2 Assistant Auditors, and an Administrator who work with various Savills Divisions providing internal ISO and compliance audits, and supporting the Savills (UK) Ltd ISO9001, ISO14001, and ISO45001 certifications.
As a team we have a flexible approach so please discuss what this might look like for your role in your discussions and interview. 

Savills employee offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.