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SalaryA fantastic opportunity has arisen for an experienced, intelligent Team Executive Assistant & Front of House to join a highly successful financial services firm in Victoria! This is a very exciting role that allows the successful candidate to work on a wide variety of duties with the opportunity to really make the role their own!
The individual will be responsible for a wide range of activities, including Front of House management, calendar management, travel coordination, and expenses as well as handling confidential information. The ideal candidate will be a proactive problem solver with strong attention to detail.
What you’ll be doing:
- Team/ admin support 70% Front of House 30%
- Manage complex calendars for multiple executives
- Book travel (with different time zones ) for multiple team members
- Manage all incoming phone calls, direct callers to most appropriate source
- Process expenses
- Front of House management
- Organise and prepare meetings
- Manage daily needs and tasks as requested by team members
- Provide administrative and clerical support
You must be very personable and attentive at all times to create a pleasant experience for all employees, visitors and clients as you will be the face of the company.
- Must have at least 2 years Front of House/office management experience within financial industry
- At least 1 year experience in expense and travel portals (Concur)
- Excellent verbal and written communication skills
- Highly proactive and organised with exceptional attention to detail
- Strong MS Office skills (Word, Excel, PowerPoint, etc
- 3 days a week paid lunch
- Medicash healthcare to claim back receipts for dentist etc
- Private healthcare with Vitality
- Life assurance
- 25 days holiday + bank holidays
This is a permanent role 5 days in the office.
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