Team Secretary

Join Wellesley Hospital as a Team Secretary and enjoy a career where you are valued and supported to be the best you can be.

Working 37.5 hours a week, you will support a single ward and doctor with any administrative duties. This role will involve being based on the wards at times to ensure support is given, therefore being confident in a patient environment is essential.

Wellesley Hospital is situated in Chelston, near Wellington, Somerset. It consists of 7 wards of up to 15 beds. The hospital provides care for men and women with mental illness and/or personality disorder in a medium/low secure environment.

At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That’s what delivering great healthcare should feel like.

Your responsibilities will include:

• Maintaining the ward diary (inputting planned leaves/visits/meetings for patients, as well as reminders to nurses of report deadlines)
• Maintaining the doctor’s diary (inputting visits/meetings/ reminders of report deadlines)
• Supporting the ward manager with general administration
• Maintaining and updating filing and record-keeping systems
• Audio transcription
• Taking of minutes for weekly ward rounds, professionals’ meetings and other MDT meetings.
• Updating of information (primary nurse lists, ward posters etc.)
• Printing of paperwork and ensuring wards always have what is required
• General upkeep and organisation of nurses’ office and ward manager’s office
• Liaison with external professionals
• Scanning, archiving and filing
• Other administrative duties

To be successful in this role, you'll need:

• General IT skills including Microsoft Office
• Excellent communication and organisational skills
• Ability to meet deadlines and work under pressure
• Ability to work with colleagues at all levels and liaise with patients
• A minimum 4 GCSEs or equivalent
• Experience of audio typing
• Good telephone manner
• Basic knowledge of mental illnesses and medications (desirable, not essential)

What you will get:

• Annual salary of £22,378 + Benefits
• The equivalent of 33 days annual leave – plus your birthday off!
• Free meals and parking
• Wellbeing support and activities
• Career development and training
• Pension contribution
• Life Assurance
• Enhanced Maternity Package

There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check and much more.

About your next employer:

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. 

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. 

The safety of our service users and colleagues is our priority and as such we encourage and support vaccination uptake as this remains the best line of defence against COVID-19.

Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person’s individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.