AddressGwynedd Council offers an attractive employment package, for more information please click on this Information Pack
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.
(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)
For further information about this post please contact Gwennan Ellen Williams on 01286 679798 or via e-mail: gwennanellenwilliams@gwynedd.llyw.cymru
Here are some of the most popular benefits of working for YGC:
- Work from home – the option to work from home is available to most as standard, subject to agreement. Work from home all week, or some days at home and others from the office. Conditions apply – further details available upon request.
- Super Flexi Scheme - work your contracted hours anytime between 7am and 10pm, within the 7 day week. Conditions apply, and subject to agreement – further details available upon request.
- The option to work Part-time, and/or Job-share.
- Generous annual leave entitlement.
- Local Government Pension scheme.
- Cycle to Work Scheme, amongst many other benefits.
Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: 01286 679076
E-Mail: swyddi@gwynedd.llyw.cymru
CLOSING DATE: 10.00 AM, 22/03/2024
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.
Personal attributes
Essential
Able to work as part of a team.
The ability to work under pressure and to adapt to business needs.
Flexibility, commitment and self-discipline.
Desirable
The ability to train /develop members of staff.
Qualifications and relevant training
Essential
BTEC Level 3 qualification or equivalent, or equivalent experience.
Desirable
HNC/HND Level Qualification.
Relevant experience
Essential
Working as part of a team.
Experience in the administrative field, or similar.
Experience of Information Technology.
Desirable
Experience in establishing procedures and processes.
Experience of developing business systems.
Skills and specialist knowledge
Essential
Robust understanding of information technology.
Understanding of systems and administrative arrangements.
Good interpersonal skills.
The ability to prioritise work.
Able to contribute and add value.
Desirable
Understanding of quality control systems, the environment and health and safety (HSQE).
Language requirements
Listening and Speaking - Intermediate
Able to maintain a fluent conversation on a number of various everyday subjects, and discuss cases involving the field of work.
Reading and Understanding - Intermediate
Understand everyday correspondence on familiar issues at work.
Writing - Foundation
Able to complete simple forms and compose a letter or short e-mail through the medium of Welsh and English by using a number of familiar phrases in order to convey a simple message.
Purpose of the post
- Ensure that the people of Gwynedd are at the heart of everything we do.
- Assist the Measuring Officer to provide an effective, efficient and economic support service for the Provider Unit.
Responsibility for functions
- Junior staff associated with the identified duties.
- Any equipment, vehicle, machine or goods relating to the duties noted.
Main duties
- Assist the Measuring Officer to provide an effective, efficient and economical support service with specific consideration to the following:
- Prepare and maintain relevant information in a timely manner and in accordance with the Unit's established systems (in accordance with Quality Assurance requirements)
- Process creditors' invoices and hire machinery.
- Process time-sheets, travel, over-time and on call claims.
- Administer the imprest and credit card system.
- Upgrade payments to the commitment arrangement.
- Distribute weather forecasts during the gritting season.
- Distribute office equipment and mobile phone upgrading responsibilities.
- Other duties of relevance to the post, as required by the line manager.
- Be part of the process of managing and monitoring performance in accordance with the requirements of the post.
- Responsibility for self-development.
- Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
- Operate within the Council’s policies in relation to equal opportunities and equality.
- Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
- Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
- Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
- Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused
Special circumstances
- There will be a need to work outside working hours to respond to the needs of the service and to emergencies.
