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SalaryOn behalf of our client who are based in Bradley Stoke, we are seeking a Temporary Executive Assistant (EA / PA) to start ASAP until the end of May. This is to cover a period of sickness and previous senior level PA experience is essential. This is support their Global COO.
The role is to provide proactive, efficient and effective executive support to the Global Chief Operating Officer; through managing their contacts, meetings and e-mail correspondence; supporting travel arrangements and supporting preparations for meetings and presentations IT skills are important, and the ideal candidate will be a very proficient user of Word, Excel and PowerPoint.
Responsibilities will include:
- Providing effective support, meeting the COO's needs, demonstrating awareness and understanding of all current issues.
- Following up actions required by the COO and from others on their behalf
- Proactively maintaining a good understanding of issues involving the COO and identifying and advising where input is required from others.
- Producing/collating monthly sales forecast reports from information supplied by Directors, ensuring that information is provided in a timely manner.
- Creating monthly COO Board report.
- Organising and managing a complex diary including convening meetings and resolving any diary clashes or conflicting commitments.
- Managing the COO's inbox and assessing the importance and content of emails and taking appropriate action
- Screening phone calls, enquiries and requests, and handling them when appropriate; meeting and greeting visitors where necessary.
- Organising internal and external meetings: booking rooms/venues, arranging catering, and collating papers.
- Proactively organising and anticipating requirements for national and international travel for the COO. To include: hotel accommodation, flights, preparation of travel itineraries and sourcing/providing information on visa requirements for overseas travel where necessary.
- Producing/collating documents, agendas, and/or briefing papers for meetings, taking minutes at meetings
- Drafting, updating, and collating content for presentations (obtaining content from the appropriate person)
- Drafting letters/paperwork and reports
- Coordinating and/or assembling slide-sets/presentations.
The Person:
- PA/EA experience at Board level
- Able to use initiative and work under own steam
- High standard of spoken and written English
- Resourceful, flexible and a quick thinker
- Very strong attention to detail
- Problem solver
- Discrete at all times
- Comfortable dealing with confidential information
- Confidence in financial reporting (i.e. budgets, accounts, P&L, sales)
The Hours:
Monday - Friday 8.30am - 5.30pm with 1 hour for lunch (40 hours per week)
The Length of contract:
Temporary role until end of May 2024
The Pay:
£16.83 per hour
