Temporary PA - Immediate Start

TITLE:Temporary PA - Immediate Start

LOCATION: Yeovil

SALARY: £23,696 PA (FTE)

HOURS: Monday - Friday (4.5/5 days per week)

BENEFITS: We would love for you to join us, some of the great perks of temping through Office Angels include

• Weekly pay
• Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
• Temporary candidate of the month award
• Temporary candidate lunches/treats
• Regular pay review
• Online timesheets
• A dedicated consultant as an additional layer of support

THE ROLE: Office Angels are working with a local and well-established school in Yeovil who are seeking an organised and process driven PA to support the Senior Management Team, providing a full range of support, including diary management and implementation of procedures as well as word processing and clerical duties. This role is starting immediately until June 2024; therefore you must be able to commit to the full duration.

KEY DUTIES:

• Pro-actively maintaining the diary, ensuring that meetings and trips away from the school are planned and organised to ensure their smooth running and that there are no clashes. Include papers that are needed for the meeting for the Vice Principal so that the Vice Principal is aware and prepared for each meeting
• Liaising with Vice Principal frequently and regularly to be an effective assistant and ensuring strong communication and enabling ability to deal with matters, which arise in the absence of the Vice Principal and during busy periods using own initiative, within prescribed guidelines
• Developing and maintaining effective working relationships internally and externally which are focused on excellent customer service and sharing of timely information
• Taking a pro-active part in organising the committees for which the Vice Principal is responsible for, with particular reference to timely reminders to prepare, agenda setting and maintaining a list of and co-ordinating the actions arising
• Follow up after meetings, making sure that actions are noted for the Vice Principal to complete/monitor
• Carrying out to a good standard a broad range of administrative duties including managing correspondence, letter writing, preparing papers, reports, agendas, distributing actions and notes from meetings and material for submission to bodies (both within and beyond the school). Minute taking of various committees/other bodies as required
• Inviting, co-ordinating and receiving visitors and members of staff attending meetings and undertaking the necessary hospitality arrangements, including Internal Auditors and contractors. Handling telephone calls and messages with regards to the smooth running of the Vice Principal's diary and other commitments
• Coordinating documents and information for management meetings and external meetings and internal management training events as organised management training
• Key point of contact for Ofsted visits and to support Vice Principal with Ofsted responsibilities, including organisation of meetings/schedules for an inspection or monitoring visit
• Handling telephone calls and messages to ensure the smooth running of the diary and other commitments, along with opening and sorting post

KEY SKILLS:

• Experience within an administrative or PA role supporting a Senior Manager
• Experience in an educational environment would be advantageous however not essential
• Excellent interpersonal skills, shown through your ability to communicate clearly with all stakeholders.
• Strong IT skills with knowledge of all Microsoft Office packages
• High attention to detail and accuracy
• Proven experience working with minimal supervision

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment.

An enhanced DBS will be required prior to commencing employment. If you have a recent DBS or are subscribed to the update service this would be desirable, however a full DBS check can be completed prior to the role commencing.

If you feel like you have the relevant skills for this role and would like further information, please submit your CV online or send your CV to directly to , alternatively contact the team on .

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.