Address
Form of work
SalaryYou will join our friendly, fun and highly creative team where you will have an exciting opportunity to work with world class musicians and conductors. Your excellent organisational skills, innovation, and creativity will help you manage, develop and execute a diverse range of projects to the highest standard.
Key responsibilities include:
• Working closely internally with the Director, Concerts & Projects (and with colleagues across other departments, as required), and externally with promoters and agents in the planning and co-ordination of touring programmes and artists.
• Working with the Director, Concerts & Projects on the preparation of tour budgets, managing set budgets and final reconciliations/invoicing, including withholding tax.
• Negotiating and resolving complex agreements between stakeholders (i.e. booking flights, trains, coaches, cars, hotels etc.) and providing creative solutions to problems in advance of, and during, tours.
• Managing all international travel arrangements for the Orchestra and Artists; negotiating with promoters on the most appropriate travel options for the Orchestra’s personnel & instruments, suitable accommodation and local transfers.
• Ensuring all visa requirements for the Orchestra’s personnel are arranged in good time.
• Making arrangements for the transportation of instruments (with cargo suppliers) by truck or air freight, including ATA carnets, as necessary.
• Issuing contracts to artists and soloists and assisting the Director, Concerts & Projects in finalising promoter/agent and broadcast contracts.
• Creating clear, precise and detailed tour schedules for the Orchestra, conductors and soloists.
• Traveling with the Orchestra on tour, working with the Orchestra Personnel Managers, Stage Managers, Librarian and local tour representatives, etc., liaising with conductors and soloists, taking responsibility for resolving any problems which may arise on the road and representing the Orchestra, where necessary, at official functions.
• Liaising with the Association of British Orchestras and Musicians’ Union over orchestra touring conditions and being across updated procedures and policy.
• Joint line-management responsibilities of the Concerts’ Assistant.
• Working across the department on non-standard touring projects, i.e. on the budgets and delivery of staged, digital or multi-disciplinary projects, as required.
• Other duties in support of the work of the Concerts Department, as required.
Essential skills needed:
• Proven skills in tour and/or cultural events management.
• Excellent organisational skills.
• Meticulous attention to detail.
• Previous budgeting experience.
• Ability to work on own initiative and to problem solve whilst remaining calm.
• Strong crisis management skills providing creative solutions to problems in advance of, and during, tours.
• Ability to work on multiple projects at the same time.
