Under 25's Administrator

Overview:

Salary: £23,400 - £23,685.20 (CGL Scale 17 - 18) pro rata

Responsibilities:

• Maintain and assist with process of prescription generation and changes in scripts across West Sussex Drug & Alcohol Wellbeing Network and in line with medical reviews.
• Co-ordinate the administration of the prescribing services by printing scripts, reporting and co-ordinating despatch to pharmacies within timescales required to meet start dates.
• Act as first point of contact within the service, for actions and discussions around prescriptions and controlled stationary.
• To ensure that telephone calls and visits from service users, outside agencies and Change Grow Live staff are dealt with promptly and courteously, transferring calls to appropriate personnel when necessary.
• To monitor under 25s email inbox and process in line with CGL procedures.
• Provide weekly administrative support of under 25s service operations, including minute taking for clinical and team meetings.
• To ensure there is a clear and concise policy which is in line with CGL medicine management process for the delivery and storage of controlled stationary.
• To ensure that information received from pharmacies is processed and acted upon promptly and efficiently.
• To ensure effective processing of correspondence/data entry as required.

• Knowledge of general office procedures.
• Working knowledge of Criis database.
• Experience of working with controlled prescription stationary.
• IT literacy including proficiency in word processing, excel spreadsheets and other MS applications.
• Good interpersonal skills and a willingness to work flexibly as part of a team.
• Ability to work at various locations to meet the need of the service and a willingness to travel to different localities at short notice.
• The ability to respond to appropriate requests for assistance, maintaining confidentiality whenever necessary.
• Minute taking experience.
• Solid numeric skills.
• Good organisational skills.
• Confident and effective communication skills, both verbally and in writing.
• Excellent time management skills.

• 25 days holiday pro-rata (+ bank holidays) rising by 1 day for each years’ service “Capped at 30 days” pro rata
• Paid ‘Wellness’ hour each week along with a ‘Wellness’ hub and Employee Assist Programme
• Contributory pension scheme
• A great selection of benefits incl. discounts for shopping, cinema, holidays, etc.
• A friendly and supportive team
• Training, career development & progression opportunities
• Refer a friend scheme and receive £250 in vouchers if candidate is successful.

Salary Range (pro rata if part time): CGL points 17 to 18 (£23,400.00 - £23,685.20) ILW / OLW /Fringe: N/A - Outside London Weighting Area Closing Date: 8/3/2024 If you have any questions on this opportunity that you would like to talk through please contact us using the below details:: Di Harvey | Di.Harvey@cgl.org.uk | 07721358879 : This post is subject to a Disclosure and Barring Service (DBS) Scheme check at a basic level.