Upper Years Administrator

George Watson’s College wishes to appoint an Upper Years Administrator to provide administrative support within the Pupil Support Admin Team of the Senior School with particular emphasis on the organisation and support of all Upper Years events.

APPLICATION PROCESS

To apply, please click the Apply for this Job button. Please include a letter of application of not more than 800 words giving us more information about you and why you would like the role, addressed to Mr Gordon Boyd, Head of Senior School.

Any specific questions relating to the advertised post can be emailed to vacancies@gwc.org.uk

If you require more information about the School, please visit our school website.

Closing date: 11:59pm on 11 April 2024

Interview date: Tuesday 23 April 2024
Package DescriptionLocation: George Watson’s College, Edinburgh

Contract Type: Part time, Permanent

Hours of Work: 14.5 hours per week (with a flexible approach to working pattern), 46 weeks per year.

Salary: £26,301 - £29,351 (based on 36.25 hours and 52 weeks) which equates to £9,306 - £10,385 (for 14.5 hours and 46 weeks)

Benefits: Automatic enrolment in the contributory support staff defined contribution pension scheme, reduced school fees at George Watson’s College for children of staff, Membership of the Galleon Club (the school’s fitness club)
Main ResponsibilitiesUpper Years Administrative Support:

First point of contact for Upper Years tracking report enquiries from parents, assessing the enquiry and forwarding to the appropriate department e.g. Upper Years, Subject Teachers, Curriculum Support

To support the Guidance Administrator, overseeing S6 registration

Event coordination: Administration of venue bookings, liaising with appropriate pupils, parents, colleagues and partners, list creation, seating plans and general event set up for events such as S5 & S6 Christmas Balls, Summer Leavers’ Ball, Burn’s supper, poppy collections, blood donation, charities day tombola and S6 transition events.

Accurately processing invoices and extras for the events.

Office Bearer elections - providing clear information for S5 pupils regarding the Office Bearer election process. Producing voting papers and accurate lists of pupils by name and by house.

To support the production of the S6 YearBook

To support the Upper Years Leavers’ experience including organising the leavers ball, Year Book and S6 leavers tops maintaining an accurate record of pupil’s orders and chasing non-respondents and ensuring orders are placed with external suppliers within the required timescales

To carry out any other reasonable duties as required - providing back-up administrative support to the Guidance Administrators & the various Pupil Support Teams e.g. responding to pupil enquiries, answering calls to the Pupil Support Office, booking meeting rooms for Pupil Support Staff and dealing with pupil emergencies.
The Ideal CandidateEssential:

Proven administrative experience managing varied tasks simultaneously

Experience in a busy office environment

Positive and solution focussed

High degree of confidentiality and GDPR compliance

Experience of handling delicate situations that require empathy and diplomacy

Work independently and as part of the team, demonstrating high levels of motivation and good use of initiative and common sense to complete tasks

Good level of familiarity and proficiency in the use of technology, google apps and MIS

Good interpersonal skills

Excellent time management skills

Excellent communication skills (written and verbal)

 Excellent organisation and planning skills

High degree of attention to detail and accuracy

Excellent problem-solving skills 

Ability to prioritise

Budgeting skills

Ability to deal sensitively with pupils, parents and staff

Ability to support or cover other administrative team members in their absence.

Desirable:

Previous experience working within an education environment

 Experience of working in a customer service or pupil facing environment

Previous experience of using an education sector Management Information Systems (MIS)

About the school/organisationGeorge Watson's College sits in the heart of Scotland's capital city, Edinburgh, providing a world-class education for children and young people from Preschool to Senior 6.

We encourage our pupils to develop a love of learning through an inspiring curriculum and an extensive and inclusive enrichment programme, which are underpinned by the four values we live by: aim high, be kind, join in and respect all.

Our school is a place where pupils have the freedom to thrive, succeed, explore, perform, and grow, giving them the opportunity to discover their own limitless potential.

Preschool, junior and senior pupils all learn and play on the same 52-acre campus, where our sports facilities, music school, art department, technology building and drama studios are within walking distance.

We offer our pupils one of the widest extra-curricular programmes you will find anywhere, plus the opportunity to travel internationally during their time with us, and a broad range of learning experiences outside the classroom.

Digital technology supports and enhances learning, with every pupil encouraged to use their device where it adds real value to developing skills and critical thinking.

Our school has an enviable reputation for the breadth of opportunities pupils have to get active, with around 25 different sports available to both girls and boys. Participation, excellence, professionalism and equality are the four cornerstones of our physical education and sport department here at Watson's.

When it comes to music and drama, our pupils are given the opportunity to co-produce stunning shows, delivering memorable performances that live long beyond school days.

Most importantly, the wellbeing of our pupils matters to us more than anything else. There are various ways we support pupils to proactively manage their mental health, while a range of peer-led programmes has created a culture in which we can all play our part.

All this means that when the sun shines we celebrate the happy moments, and when it doesn't we're there to protect and support, just as our motto says: ex corde caritas - love from the heart. www.gwc.org.uk