Warehouse Operations Administrator

Our vision is to establish HUGO BOSS as the leading premium tech-driven fashion platform worldwide and to be one of the top 100 global brands. At HUGO BOSS, we work as a team to apply our knowledge, skills and experience together and create a diversity of ideas and solutions. What unites us? We love fashion, we change fashion!

At HUGO BOSS, you have the opportunity to contribute your personality, ideas and creativity — because only when we break new ground together can we create something unique. Become part of our team of more than 17.000 employees worldwide and shape your future at HUGO BOSS!

We are seeking a Supply Chain Administrator to support the Operations and Supply Chain Function within the business. The candidate will reinforce the operational team with regular information and reporting. Updating relevant people and functions with latest performance information. Compiling data and analysis according to business needs to ensure we deliver targets, maintain customer experience and support the HBUK logistics team.

What you can expect:

Stock control support - 

• Monitoring stock levels and shipments from central warehouse and external suppliers. Supporting our partner with relevant information to manage the inventory.
• Stock control review the forecast  to ensure on time deliveries, and warehouse capacity.
• Provide effective communication, updates and provide escalations as required on critical or serious issues to your line manager and relevant internal team.
• Ensure stock processes are followed to ensure stock risk is minimised and stored in a compliant manner.

Reporting - 

• Reporting and reconciling invoices vs orders/ deliveries.
• Ensure daily reports are received in timely manner, checking data, highlighting any potential risk.
• Retrieval of in house data system (BIS) reporting weekly. To consolidate and allow management to monitor performance levels.
• Collating and entering invoice details to reporting for management sign off and cross functional recording.
• Support management with building and developing forecasts

B2B Fulfilment - 

• Supporting as point of contact for warehouse to work with the wholesale team to co-ordinate shipments and resolve first line queries
• Checking all systems for errors and alignment issues. Have the ability to resolve where possible and be able to escalate where required
• Work with the transport on POD queries and log maintenance.
• Utilize inbound schedule for external suppliers with order management team. Use to validate and close PO's at end of season.

Your profile:

• Strong educational background
• Minimum 1 year office administrational experience.
• Proficient in Microsoft Office Suite: Excel, Word, and PowerPoint

Desirable:

• Prior experience within a retail based supply and logistics department.
• ERP systems (SAP) knowledge advantage but not essential.
• Understanding of web based tracking and reporting tools.

Personal Attributes:

• Understand and represent the brand attributes & values         
• Excellent communication skills. With the ability to communicate across functions
• Enthusiastic, self-confident and self-motivated
• Pays close attention to detail, accuracy, is analytical and logical thinking                                              
• Willing to adapt and take on new challenges and is driven to continually improve                            
• Always presents a professional image
• Prepared to go the extra mile to achieve targets
• Shows ambition to drive through initiatives and change to achieve company targets
• Able to handle multiple demands and completing priorities successfully    
• Seeks opportunities to be proactive and pre-empt operational needs                                                
• Demonstrates respect and politeness and regularly exceeds expectations                                      
• Shows innovation and initiative
• Influencing and communication skills
• Willingness to travel and work offsite at 3PL as and when needed.

Your benefits:

• Competitive salary and attractive benefits
• Clothing and Discount Allowance
• Blended and flexible working environment

We are a global company with our employees representative of the world at large. Our inclusive culture embraces each person’s authenticity and individuality. We are committed to equal employment opportunity. And we believe our equitable work environment helps unleash your full potential and inspires you to thrive.