Accounts Payable Clerk

Our client is an established events freight forwarder who have a new position available for an AP Clerk. Join this busy, friendly finance team offering future progression. The successful candidate will need to have excellent English communication skills both verbal & written, should be very organised and a strong administrator with good IT/systems capabilities. Should be able to work under pressure and to deadlines. Essential to have a steady 5 year employment history and be able to CLEAR a DBS check. Will be an advantage for the successful person to have worked in the freight or logistics industry in an AP role but not necessary. Salary will depend on experience.

Job Purpose

To actively support the clerical operations of the Accounts Payable function, in a professional and efficient way. Proactively support the Accounts Supervisor in tasks set out on a daily basis. You will be required to complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. You will be required to input and maintain integrity of Accounts Payable data assigned to you, as well as general administration tasks as outlined below.

Key Duties & Responsibilities

1. To communicate daily in a professional manner with suppliers, team members, all UK offices and other key
2. To reconcile processed work by verifying entries and comparing system reports to balances.
3. In a timely and efficient manner - print and process high volumes of invoices for all offices works with a minimum of supervision. Some one job per invoice others multiple.
4. Attaching invoices to statements and/ or actively chasing statements by email and phone
5. Raising and logging queries in excel/relevant tools and chasing for
6. Responsibility and accountability for maintaining accounting ledgers by verifying and posting account
7. Completing supplier credit application forms and daily Bacs and Chaps
8. Ensuring that requests and queries are dealt with
9. Make adjustments, handles queries and resolves problems within company guidelines and policy. To verify vendor accounts by reconciling monthly statements and related
10. To answer the telephone
11. To take responsibility for specific projects and tasks as instructed from time to time
12. Organising and storing paperwork, documents and computer-based information
13. Other general administrative duties associated with the Accounts Payable function

Qualifications

include:

• Education - minimum of 5 GCSE’s (or equivalent) including Maths and English
• Ability and flexibility to work as part of a team and on own initiative
• Strong working capability on use of Microsoft office suite including word/ excel/ outlook
• Able to complete work and thrive within a fast moving, dynamic business and environment
• Organised - the ability to multi-task and work well under pressure and to prioritise workload and self-manage when
• Excellent attention to

KPI’s

• Ability to take clear instruction
• Attention to detail
• Ability to work at pace in a busy environment
• Professionalism

Other Duties

• To apply and practice unit rules and regulations
• To apply and practice Health and Safety instructions and regulations
• To apply all Statutory requirements as instructed
• Embrace, demonstrate and promote good customer service at all times
• Undertake a programme of personal development in line with the company process
• To protect and ensure the security of the building and the goods and items within it.
• Undertake any other duty deemed reasonable by your manager

Working Conditions

Working conditions may include working with challenging clients/suppliers internal and external customers, and in a highly targeted fast paced environment. The job holder is required to adequately manage themselves in an environment with the pressure of a fast paced and highly targeted work environment and to communicate any excessive pressure or other types of demands.

Physical Requirements

This role requires no particular physical attributes due to its nature and tasks. A standard of physical health and fitness is required i.e.:

• good vision, good hearing

No Direct Reports

Employment Terms

• Mon-Fri 9-5.30
• £28-32k DOE
• 20 days hols plus BH
• Pension & Healthcare
• Office Based Role