Accounts Payable Processor

Accounts Payable Processor London.

Accounts Payable Processor to work major infrastructure project. You will be responsible for the day-to-day handling of supplier accounts, including delivery ticket receipting, invoice logging, invoice processing, query resolution and be involved in the payment process.

Flexible working: We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.

Key Responsibilities

Accountabilities

• Project Accounting - Integrity of costs and accuracy & transaction processing

• Financial control, Governance, segregation of duties & process flows

• Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times

• General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.

General Duties

• Ensure all invoices and GRNS are processed in a timely and accurate manner including VAT rates and receipts

• Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.

• Manage invoice processing through both the project s accounting system (E1) and the project s automation system (Flexi-Capture)

• Manage supplier queries, ensuring issues are addressed in a timely manner, which may involve dealing with the wider project team

• Maintain accurate records of costs not included within the system for accrual at period end

• Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.

• Confirm all approvals are in line with the JV agreed Delegated Financial Authority levels.

• Carry out regular reviews of GRN accruals to ensure costs are not duplicated in the system

• Assist with internal & external audit requests

• Assist with updating and maintaining purchase invoice register

• Assist with managing inboxes

• Assist with requests for information, back up documents for the Commercial team.

• Assist with supplier invoice processing and statement reconciliations where required

• Become the main point of contact for suppliers with payment or invoice queries delivering excellent customer services

• Assist with other project related tasks as required

Required qualifications, skills, behaviours, and attributes

Essential

• GCSE or Equivalent: Grades A -C (including mathematics and English)

• Excel, IT & Communication Skills

• Good attention to detail

• Takes ownership of output

• Ability to work alone and as part of a team

• Self-confident

Desirable

• Previous experience ideally in a similar role within the construction industry

• Experience of using a computerised accounting system (E1)