Admin Assistant / Admin Officer - Chiltern Wood School

Overview

We are currently recruiting for 2 new staff members to join our wonderful Office team.

Term time only

Salary Type: Bucks pay

Salary details: TBC

Contract type: Multiple Roles

Hours: Multiple Roles

Closing date: 15/04/2024 00:00

Interviews to be held: W/C 22/04/2024

About us

Chiltern Wood School is an expanding Special School currently supporting over 200 students ranging from ages 3 to 19 years. The school is located over two sites in Cressex and Downley with the opening of a third site in Studley Green this September.

www.chilternwood.bucks.sch.uk

About the role

Admin Assistant / Maternity Cover (Downley) - Fixed Term Contract
Location: Chiltern Wood School – (Downley)
Grade: Range 2 DOE (£21,879 - £23,961 FTE)
Hours: 20 hours per week, 39 weeks per year
Responsible to: HR Manager
We are currently recruiting for an Admin Assistant to join our busy office team on a Fixed Term Contract to cover a period of maternity leave.
The Admin Assistant will be the first point of contact to visitors entering the school and will be expected to present a professional and welcoming manner supporting all stakeholders.

The successful candidate will build professional working relationships with all departments across the school ensuring prompt and effective communication at all times; assisting with a full range of duties to support all departments, including correspondence with external agencies, coordination of meetings and maintenance of pupil records.

We can be relatively flexible in respect of working hours, but our preference would be to have cover at the beginning or the end of the school day. (From 8am, or up to 4pm) – a combination of hours, would be considered.
The ideal candidate will have previous experience in an administrative role – school experience, whilst desirable, is not essential. We are aiming to recruit and appoint after the May half term to allow ample time for a full handover in preparation of the current post holder going on maternity leave.
Admin Officer (Studley Green)
Location: Chiltern Wood School – (Studley Green)
Grade: Range 2 – Range 3 DOE (£21,879 - £26,295 FTE)
Hours: 36.25 hours per week, 39 weeks per year
Responsible to: HR Manager
As part of the expansion of our site, we are actively recruiting another Admin Officer to join our team. The Admin Officer will present an efficient and professional approach to the running of a busy school office. Alongside other duties, the Admin Officer will be the first point of contact to visitors entering the school and will be expected to present a professional and welcoming manner supporting all stakeholders.

The successful candidate will build professional working relationships with all departments across the school ensuring prompt and effective communication at all times; assisting with a full range of duties to support all departments, including correspondence with external agencies.

About you

The ideal candidates will have previous experience in an administrative role – school experience, whilst desirable, is not essential. We are aiming to recruit and appoint in May to allow ample time for a full handover in preparation of both the opening of the new site and the existing colleagues' maternity leave commencement.
Both roles will work collaboratively with the HR Manger and wider Admin function as well as site staff at Downley / Studley Green respectively, therefore it is imperative that the successful candidate has strong communication and interpersonal skills, to ensure that they are able to work effectively with all key stakeholders

Other information

To arrange a visit or to find out more about the role, please contact our school office on the number below. Please send completed application forms to the email address below.
Tel No: 01494 532621
Email: hr@chilternwood.bucks.sch.uk

Chiltern Wood School is committed to safeguarding and promoting the welfare of children. All appointments are made subject to a satisfactory, Enhanced DBS, qualifications and reference checks.
We do reserve the right to close this advertisement early if we receive a high volume of suitable applications.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent cautions and convictions cautions
• All adult cautions and spent convictions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020). For further information on filtering please refer to Nacro guidance, the Disclosure and Barring Service (DBS) guidance or Ministry of Justice (MOJ) guidance (see, in particular, the section titled ‘Exceptions Order’).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.