Admin & HR Assistant - Banking

Our client, a reputable international bank located in the heart of City of London, is looking for an Admin & HR Assistant to help Admin team with all general administrative and HR tasks and ad hoc duties in order to ensure the smooth day-to-day running of the office

[Key Responsibilities]
(1) General administrative duties and Office Management (including but not limited to)

- Screening incoming calls

- Sorting and distributing incoming mail. Managing outgoing mail. Logging incoming posts

- Deliveries and liaising with off-site consolidation center. Requesting courier services

- Visitors’ management incl. registering visitor log (QR codes) in the system, welcoming visitors

- Maintaining meeting room calendar and setting up meetings when required

- Registering, amending, and terminating access cards for staff

- Monitoring the stock levels and ordering stationery, office supplies and refreshment

- Preparing, Ordering, and distributing business cards

- Maintaining a well presented canteen area

- Filing, photo-copying, scanning and typing documents

- Maintaining and updating office databases incl. update office plan, Back-up Plan, Org. chart, Cabinets review etc.

- Off-site storage arrangement incl. liaising with the off-site storage vendors for ordering, collection, keeping the record updated

- Assisting with 3rd party contract reviews and renewals

- Assisting with insurance renewals and mid-term changes

- Management of staff vouchers/ gift cards etc.

- Events planning incl. Christmas party, Farewell arrangement, Leaving cards etc.

- Travel and hotel arrangements when required

(2) HR administration

- To prepare and process weekly and monthly payrolls in line with payroll cycle processes, ensuring the information is accurate and timely. Including processing benefits, for example pensions, private health care etc.

- To understand the UK taxation, NI and other statutory deduction as required. For example, HMRC submissions and payment obligations.

- Co-ordinate recruitment and on-boarding frameworks to ensure staff are sourced, selected, contracted, and managed both effectively and ethically.

- Staff benefits administration (eg liaising with insurance provides including private medical and dental insurance schemes, assisting with annual health assessment arrangements)

- Maintaining and keeping monthly staff attendance records up to date and preparing monthly reports

- Reviewing third parties’ contracts and assessing their service quality and performance. Finding alternatives.

- Operating training and vocational programs

- Aiding periodical HR tasks such as talent acquisition, performance management, and remuneration.

(3) Implementing new procedures and systems as and when required

(4) Supporting Managers, Senior Admin Officer or any other team member on matters that may arise.

(5) Providing cover to other team members during their absence

(6) Undertaking any Ad hoc Admin/HR assignments requested by the General Manager or Administration managers.

[Requirements]
(1) Must have minimum 2 years’ relevant admin work experience

(2) Must have excellent MS Office skills

(3) Excellent communication & interpersonal skills

(4) Must be able to commute to City of London (fully office based role)

[Conditions]
(1) Location: City of London (Bank area)

(2) Job type: full-time & 12 month contract (subject to become permanent)

(2) Working hours: 8:30am~4:30pm

(3) Annual leave: 31 days in the first full calendar year and thereafter increased by one day per year into maximum of 36 days (including 8 Bank/Public Holidays)

(4) Basic salary: 27~30K (depending on experience)

(5) Benefits: Group Personal Pension Scheme, Life Assurance, Private Medical and Dental Insurance, Annual Health Check, Season Ticket Loan, Eye care Voucher, Annual Bonus Scheme(full calendar year required)

[Before you apply]
(1) This is strictly office based role.

(2) The right candidate must be eligible to work full-time in UK immediately without any visa restriction. If you’re on any visa permitting full-time work in UK, please indicate your visa status in your CV and when it expires.

(3) Please send your CV in MS Word format

(4) ONLY right candidates will be contacted, and if your application is successful, we’ll contact you within 5 working days.