Hr & Admin Assistant

Location: Ealing, London

Reports to: Executive Manager

Job Summary

The HR and Admin Assistant is responsible for providing support to both the Human Resources department and the Admin department. This includes tasks such as maintaining employee records, developing and implementing HR policies and procedures, managing employee relations, processing payroll, and providing customer service to employees. The HR and Admin Assistant also plays a role in recruiting and onboarding new employees, and in developing and implementing HR policies and procedures. Also, ensuring that the company complies with all HR laws and regulations.

The HR and Admin Assistant will also be responsible for managing a number of functions within the Admin department such as arranging purchase orders, coordinating queries with the IT teams, organising and filing all documents for the administrative department.

Responsibilities related to HR

• Maintain employee records, including personnel files, performance reviews, and compensation information.
• Review and update policies and procedures in line with legislation and service needs.
• Provide advice and support to managers as required in relation to general HR activities
• Provide guidance to managers and staff on conditions of service, policies & procedures and advise on the potential operational impact of such proposals and compliance associated with employment law and legislation.
• Develop and maintain the HR IT systems used and other local databases, identifying areas of duplication or lack of consistency.
• Ensure that information relating to employees, new starters, leavers, conditions of service is input and payroll advised accordingly. Process payroll and ensure that employees are paid correctly and on time.
• Ensure that requests to advertise are dealt with appropriately, including redeployment procedures. Assist with recruiting and onboarding new employees, including screening candidates, scheduling interviews, and making job offers.
• Coordinate the recruitment and training process as required and verify records relating to new appointments. Deal with all aspects of recruitment administration.
• Prepare the travel budget approval for all business trips and coordinate with suppliers to provide required reservations.
• To adhere to Alaraby Aljadeed’s equal opportunities and health & safety policies all times.
• To undertake any other duties commensurate with the nature and grade of the post as may be required.

Responsibilities related to Office Administration

• Handle related issues pertaining to offices operations on the administrative level.
• Research, price and purchase office furniture and supplies.
• In charge of all suppliers contracts renewal (Maintenance or other)
• In charge of periodical inventory on company assets such as office supplies in coordination with the accounting department.
• Arranging purchase orders.
• To execute administrative tasks as requested by his/her manager

Health and safety

• Report to London Executive Manager every month on health and safety performance, including the risk assessments and inspections due and completed, the actions taken as a result of these, and any safety or health issues that you have become or been made aware of.
• Demonstrate genuine and visible commitment to health and safety
• Ensure employees attend health and safety training relevant to the job role on commencement of employment, on the introduction of new equipment or working practices, or periodically as required to maintain a safe working environment and eliminate accidents.
• Facilitate counselling for employees who witness or are involved in a stressful event in the workplace.
• Willing to be trained as First Aider and Fire Marshal

Requirements:

• Bachelor's degree in Human Resources.
• 2+ years of experience in a human resources role.
• 1+ years of experience in an administrative role.
• Experience with recruiting and onboarding new employees.
• Experience with developing and implementing HR policies and procedures.
• Understanding of employment legislation and developments in employee relations.
• Understanding of the use of HR metrics to help inform policy and strategy.
• Ablility to work collaboratively and persuasively with a wide range of people on employee relations issues.
• Ablility to present reports and information to a range of audiences on HR issues.
• Ablility to write reports on HR management issues clearly for senior managers and Board members.
• Excellent time management skills and the ability to manage priorities successfully
• Have a logical and methodological approach and be able to solve problems in a quick and effective way.
• Demonstrate strong teamwork skills and a collaborative mindset.
• Strong computer and IT knowledge including a strong working knowledge of all MS Office software

Desirable:

• Proficient in Arabic language
• Experience with payroll processing.
• Previous experience in a media/news company/organisation

Job Types: Full-time, Permanent

Benefits:

• Enhanced maternity leave
• Life insurance
• Private medical insurance

Schedule:

• Monday to Friday

Application question(s):

• Will you be able to reliably commute to Ealing (London) for this job?
• Do you have 2+ years of experience in a human resources role?
• What is your current salary?
• What are your salary expectations?
• Do you have a degree in Human Resources Management?

Work authorisation:

• United Kingdom (required)

Work Location: In person