Admin Manager

Rewards and Benefits on Offer:

• Immediate start date
• Permanent role
• Superb company culture
• Company pension
• Onsite parking
• Varied and interesting role
• Friendly working team environment

Your New Career Opportunity:

Our client is an established and successful company based in Newcastle. They are currently looking for an Admin Manager to join their team on a permanent basis. If you are interested and meet the person specification of the job role, please apply below.

Your New Role:

• Coordinate all aspects of administrative work.
• Maintain the office and maintain all matters relating to administration in a confidential, professional manner.
• Process the payroll weekly.
• Management of HR supporting the HODs in all areas of people management
• Process holiday requests.
• Document sickness.
• Processing new starter documentation.
• Loading new starters onto the system.
• Process the banking & petty cash.
• Send out monthly statements for all outstanding accounts.
• Chase outstanding ledgers, ensuring that payments received are processed before the next statement is processed.
• Process payments received Weekly check on tills for discrepancies.
• Carry out a weekly check with the reception and M&E manager to ensure all guest balances are settled on arrival or departure, and do not hold on to the guest ledger.
• Receive invoices and pass them to the relevant departments to process.
• Ensure purchase orders are signed, numbers, and logged before being sent to head office.
• Chase any late payments with the head office when contacted by suppliers to ensure paperwork has been received and sent.
• All financial reporting.
• Daily audit of the business.
• Weekly reports to head office.
• Weekly check with reception & and M&E to ensure all guest balances are settled.
• Receive invoices and forward them to relevant people.
• Weekly bases check all floats.
• Ensure all purchase orders are signed off by the relevant department for process.
• We may ask you to deliver on tasks that are not within this list but within your remit.

About You:

• Previous experience working within a similar position
• Experience in a HR background
• Strong administrative skills
• Ability to work to meet strict deadlines and exceed under pressure
• Experience of delivering work process improvements throughout the business