Admin Officer

Zone Way Ltd is seeking a dynamic and organised Administrative Officer to join our team. As an Administrative Officer, you will play a pivotal role in ensuring the smooth operation of our luxury car rental company. Your responsibilities will encompass a wide range of administrative tasks to support various departments and functions within the organization.

Responsibilities:

• Office Management:
• Oversee the day-to-day operations of the office, ensuring a clean, organized, and professional working environment.
• Manage office supplies and equipment, including procurement, inventory management, and maintenance.
• Coordinate with external vendors for office services such as cleaning, maintenance, and repairs.
• Administrative Support:
• Provide administrative assistance to senior management and other team members as needed, including scheduling appointments, managing calendars, and making travel arrangements.
• Prepare and distribute internal communications, memos, and other documents as required.
• Maintain accurate records and files, both electronic and physical, ensuring confidentiality and compliance with data protection regulations.
• Customer Service:
• Serve as the first point of contact for customer inquiries via phone, email, and in-person visits, providing exceptional service and addressing customer needs promptly and professionally.
• Assist customers with rental inquiries, bookings, and vehicle specifications, ensuring a seamless and enjoyable experience throughout the process.
• Financial Administration:
• Assist with basic financial tasks such as invoicing, processing payments, and reconciling accounts receivable/payable under the guidance of the finance department.
• Monitor and track office expenses, ensuring adherence to budgetary guidelines and identifying opportunities for cost savings.
• Documentation and Compliance:
• Maintain and update company policies, procedures, and manuals as necessary, ensuring alignment with regulatory requirements and industry best practices.
• Assist with compliance-related activities, such as preparing documentation for audits and ensuring adherence to relevant laws and regulations.
• Team Collaboration:
• Collaborate with colleagues across departments to support various projects and initiatives, demonstrating flexibility and a willingness to contribute to team goals.
• Foster a positive and collaborative work environment, promoting effective communication and teamwork among team members.

Requirements:

• Bachelor's degree in business administration, management, or a related field preferred.
• Proven experience in an administrative role, preferably in a corporate or office setting.
• Strong organisational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Attention to detail and accuracy in all work activities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated ability to work independently with minimal supervision and as part of a team.

We are hiring candidates from overseas, COS Letter and Visa Sponsorship provided. Join Zone Way Ltd and become an integral part of a dynamic team dedicated to delivering exceptional luxury car experiences to our valued customers. Apply now to embark on an exciting career journey with us.

Job Type: Full-time

Pay: £39,000.00-£40,000.00 per year

Benefits:

• UK visa sponsorship

Schedule:

• Monday to Friday

Experience:

• Administration: 1 year (preferred)

Work Location: In person

Reference ID: Admin Officer
Expected start date: 01/06/2024