Admin Officer

Part-Time Admin Officer 22 hours per week 4 days in the office LE11

Your new role

First Point of Contact: Serve as the initial contact for project staff seeking information or data. Also, collaborate with academics, researchers, industrial partners, and students as needed.

IT Services Management: Maintain project IT services, including the project website, social media accounts, and secure shared data space. Safeguard files and documentation.

Meeting Coordination: Arrange, attend, and support formal meetings. Handle paperwork, take minutes, and manage follow-up correspondence.

Liaison and Queries: Communicate with project funders (EPSRC), advisory group members, industrial partners, and end-user groups. Collaborate with internal and external project collaborators.

Visitor Hosting: Organise visits by project industrial and academic guests, both national and international, including researchers and NGOs.

Documentation and Reports: Contribute to preparing reports and other project-related documents for internal and external assessments.

Financial Oversight: Assist the Principal Investigator (PI) with financial transactions, such as processing invoices, purchasing supplies, booking travel, and managing expenses.

Attendance and Leave Management: Oversee staff and student attendance, holiday bookings, and related matters (e.g., Leave of Absence, Industrial Secondments).

Flexible Support: Be open to assisting with various project needs as requested by the PI. Ensure essential services are maintained consistently, especially during peak academic periods.

Policy Compliance: Adhere to relevant policies and procedures.

What you'll need to succeed

Proficient IT Skills: website maintenance, social media management, and proficiency with Microsoft Office, including Excel for data manipulation.

Exhibit professional and confident communication.

Interpersonal skills: interacting in a professional manner.

High attention to detail.

Confidentiality.

Flexibility and ability to adapt to changing work environments.

The ability to provide meeting services, including note-taking and minutes.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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