Part-Time Admin Officer

Your new role

• First Point of Contact: Serve as the initial contact for project staff seeking information or data. Also, collaborate with academics, researchers, industrial partners, and students as needed.
• IT Services Management: Maintain project IT services, including the project website, social media accounts, and secure shared data space. Safeguard files and documentation.
• Meeting Coordination: Arrange, attend, and support formal meetings. Handle paperwork, take minutes, and manage follow-up correspondence.
• Liaison and Queries: Communicate with project funders (EPSRC), advisory group members, industrial partners, and end-user groups. Collaborate with internal and external project collaborators.
• Visitor Hosting: Organise visits by project industrial and academic guests, both national and international, including researchers and NGOs.
• Documentation and Reports: Contribute to preparing reports and other project-related documents for internal and external assessments.
• Financial Oversight: Assist the Principal Investigator (PI) with financial transactions, such as processing invoices, purchasing supplies, booking travel, and managing expenses.
• Attendance and Leave Management: Oversee staff and student attendance, holiday bookings, and related matters (e.g., Leave of Absence, Industrial Secondments).
• Flexible Support: Be open to assisting with various project needs as requested by the PI. Ensure essential services are maintained consistently, especially during peak academic periods.
• Policy Compliance: Adhere to relevant policies and procedures.

What you'll need to succeed

• Proficient IT Skills: website maintenance, social media management (LinkedIn and X (Twitter , and proficiency with Google Docs, Microsoft Office, including Excel for data manipulation.
• Exhibit professional and confident communication.
• Interpersonal skills: interacting in a professional manner.
• High attention to detail.
• Confidentiality.
• Flexibility and ability to adapt to changing work environments.
• The ability to provide meeting services, including note-taking and minutes.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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