Admin/Finance Officer

Admin/Finance Officer

BD8 

Full Time (Monday – Friday) 35-hour week

£22k (FTC – 12 Months Maternity Cover)

This Bradford based charity offers a safe haven for victims of Domestic Violence and Homelessness.  This incredible, well-established charity has grown, providing a comprehensive re-settlement service to all its residents.  

An opportunity has arisen for an Administrator/Personal Assistant to work a 35-hour week, reporting to the Service Manager for a 12-month fixed term contact covering Maternity leave.

You will play an integral part of the business, responsible for the day-to-day organisation of the Charity, working closely with the Head of Service, Senior Finance Officer, and CEO

This role requires an Enhanced DBS.

The role:

• Provide assistance to the Chief Executive, organising meetings, appointments and liaising with the management team when requesting  information/reports/performance data within strict deadlines.
• Assisting in the analysis of data/information.
• Typing emails, letters, and reports in a professional manner.
• Responsible for the ordering and maintaining of office supplies (cost effective items).
• Providing administrative support to the team, including typing up of supervision notes and other documents as requested by the Head of Service and Service Managers.
• Ensure daily upkeep of records and systems.
• Assist the Chief Executive in preparing meeting reports and information for internal and external meetings.
• Attending meetings (via Zoom) accurately taking of minutes and then preparing notes and circulate to attendees.
• Ensure ID cards for new staff are prepared and issued.
• Assist in the planning and organisation of Annual General Meetings, including preparing articles for the annual review report, venue, catering, attendees, and speakers.
• Analysis of reports from completed questionnaires, assisting Head of Service in drawing up action plans.
• Attending 6 weekly Management Meetings, taking minuets, and distributing to Trustees.
• Oversee staff absences and report to Service Managers.
• Negotiate contracts for staff phones, photocopier etc.
• Organise quarterly in-house training and development days.
• Provide cover on the Duty Admin Desk as and when required.
• Assist in Bradford Quality Assessment Framework reviews/visits/meetings.
• Assist with the accreditation process in Investors in People.
• Dealing with utility companies, querying discrepancies, ensuring budgets adhered to.
• Sourcing accurate meter readings from staff.
• Dealing with council tax queries/issues.
• Maintaining accurate records of expenditure.
• Provide rent reconciliation officer with Payments, Financial Info and Data input into QuickBooks.
• Verifying service charge payments.
• Assisting Senior Finance Officer, preparing monthly rental income reports for CEO/Trustees.

Experience:

Fully proficient in Microsoft Office, Including Excel Spreadsheets.

Preferable experience in QuickBooks.

About You:

Applicants must be able to demonstrate exceptional organisations skills.

A confident networker, that will engage with service users and staff.

Confident communicator in taking the lead in organising meetings.

Ability to work with external agencies, stakeholders, and local authorities.

Ability to manage and maintain sensitive and confidential information.