Administration Officer With Hr Duties

I hope this email finds you well.
I am recruiting for a Administration Officer for a client of mine based in the City of London.
The salary on offer is £30k per annum.
Please see the job description attached, if interested I look forward to recieving your application.
 

Key Tasks:
The main focus is to help Admin team with all general administrative and HR tasks and ad hoc duties in order to ensure the smooth day-to-day running of the office.
Key Skills: MS office,  Analysis of data, high communication, Resilience of stress, Numeracy.
· Main responsibilities:

• General administrative duties and Office Management (including but not limited to)

- Screening incoming calls - Sorting and distributing incoming mail. Managing outgoing mail. Logging incoming posts
- Deliveries and liaising with off-site consolidation centre. Requesting courier services
- Visitors’ management incl. registering visitor log (QR codes) in the system, welcoming visitors
- Maintaining meeting room calendar and setting up meetings when required
- Registering, amending, and terminating access cards for staff
- Monitoring the stock levels and ordering stationery, office supplies and refreshment
- Preparing, Ordering, and distributing business cards
- Maintaining a well presented canteen area
- Filing, photo-copying, scanning and typing documents
- Maintaining and updating office databases incl. update office plan, Back-up Plan, Org. chart, Cabinets review etc.
- Off-site storage arrangement incl. liaising with the off-site storage vendors for ordering, collection, keeping the record updated
- Assisting with 3rd party contract reviews and renewals
- Assisting with insurance renewals and mid-term changes
- Management of staff vouchers/ gift cards etc.
- Events planning incl. Christmas party, Farewell arrangement, Leaving cards etc.
- Travel and hotel arrangements when required

• HR administration

- Co-ordinate recruitment and on-boarding frameworks to ensure staff are sourced, selected, contracted, and managed both effectively and ethically.
- Staff benefits administration (eg liaising with insurance provides including private medical and dental insurance schemes, assisting with annual health assessment arrangements) -
- Maintaining and keeping monthly staff attendance records up to date and preparing monthly reports
- Reviewing third parties’ contracts and assessing their service quality and performance. Finding alternatives.
- Fostering company culture
- Operating training and vocational programs
- Aiding periodical HR tasks such as talent acquisition, performance management, and remuneration.

•  Implementing new procedures and systems as and when required
•  Supporting Managers, Senior Admin Officer or any other team member on matters that may arise.
•  Providing cover to other team members during their absence
•  Undertaking any Ad hoc Admin/HR assignments requested by the General Manager or Administration managers.