Administration Team Leader

Information Services and Security have a vital role to play in a crucial national mission. We're here to enable the organisation to deliver through the use of technology. As AWE transforms itself to meet the needs of the UK's next-generation nuclear deterrent, we need to adapt to deliver data-driven decision making, flexible and future-proofed IT services, adaptable cyber security, support to a multi-billion Pound building programme, and many more.

The scale might be daunting to some, but you'll find it stimulating. We've got a long journey that we've only just started and we're looking for motivated people who can take us in the right direction. Your role will contribute directly to that shared mission. We won't deceive you, in some areas we're starting from a low base, but within ten years this organisation will look very different, and you can help make that happen. This is a role where you'll contribute to a legacy of national security for decades to come. So come and join us.

We are looking to recruit a Administration Team Leader to provide a range of services to manage a team carrying out the digitisation of paper based and other analogue records including administration, document preparation.

Location - Reading area, on site

Salary - 27,980 - 35,000

As part of our People Promise, AWE (one of the best 25 big companies to work for in the UK) has a range of benefits to suit you. These include:

• Time to recharge your batteries with 270 hours of annual leave (plus every other Friday off work)
• Consideration for flexible working arrangements so that your work may fit in with your lifestyle. Just let us know on your application if you wish to work part time
• Opportunities for Professional Career Development that include funding for the annual membership of a relevant professional body, access to mentors and training
• Employee Assistance Programme and Occupational Health Services
• A generous defined contribution Group Personal Pension (we will pay between 9% and 13% of your pensionable pay depending on your own contribution)
• Life Assurance
• Discounts - access to savings on a wide range of everyday spending
• Special Leave Policy including paid time off for volunteering, public service (including reserve forces) and caring for your family
• A host of voluntary & core benefits to suit your health and wellbeing - more information available on our careers site

Key Accountabilities:

• To professionally manage digitisation services in accordance with service standards, supporting processes and work instructions.
• To Manage a team of between 5 and 20 staff delivering bulk digitisation and data entry of metadata of analogue paper based and other records.
• Maintain and promote high personal standards in environment, safety, health, security and quality.

Key Responsibilities:

• Coordinate and task manage all activity including assigning tasks to digitisation specialists.
• Manage the tracking of all materials through the end to end digitisation process including the generation of a full audit trail using workflow software.
• Generate reports on progress and printed materials to facilitate the process.
• Motivate and train direct reports to ensure quality is maintained.
• Resolve issues and answer questions about the process, seeking advice from managers to resolve new challenges.
• Manage an inventory of records and select items for digitisation according to a pre-defined prioritisation list.
• Control the ordering and use of equipment and consumables.
• Liaise with support engineers to resolve breakdown and consumable changes for machinery.
• Manage digitisation services for other analogue media such as microfilm and radiographs using specialist digitisation machinery.
• Supervise the movement of documents and boxes containing documents around the working environment safely.
• Undertake specified quality checks assigned to services.
• Provide monitoring and tracking services to control documents and records.
• Provide ad-hoc services that support and deliver specific managed tasks, as agreed.
• Undertake simple searches for documentation to support customer requirements, as needed.

What You Will Need:

• Previous process management experience
• Experience within a Commercial environment
• Very good experience of document and record management using a variety of systems.
• Ability to use Microsoft Office Suite (e.g. Word, Outlook, PowerPoint and Excel
• Proven track record of stakeholder engagement

All Candidates must be willing and able to obtain and maintain the necessary security clearance for the role.