Address
Form of work
SalaryJob Title: Administrative Assistant
Contract type: Temporary 12-months+ (job assignments are often, extended by clients on a longer-term basis).
Sector: Local Government
Location: Ilford
Start Date: Immediately
Hours Per Week : 36.00
Start Time: 9:00 AM
End Time: 17:00 PM
PAYE Rate: £13.46 ph
Job Description
The Administrator provides support to the Integrated Team Manager and Administrative Officer in ensuring the efficient operation of the HASS Seven Kings Team. Their responsibilities include answering telephone calls, accurately taking and relaying messages to the appropriate team, taking minutes during team and safeguarding meetings, and occasionally covering reception duties. Additionally, the Administrator is responsible for printing and collating information from the computer system LAS, as well as performing general office tasks such as photocopying and filing.
Requirements
Qualifications
Achievement of GCSE Grade A-C (or equivalent) in English Language and Mathematics- Proficiency in effectively communicating orally and in writing to diverse audiences
- Self-motivation, adaptability, and resourcefulness
- Information technology skills
- Ability to collaborate as part of a team and work independently
- Possession of a degree or equivalent qualification, such as NVQ Level 4, and/or relevant work experience
- Prior experience in a similar role
- Commitment to providing customer-focused service
- Ability to manage workload to meet targets and deadlines.
Work Experience Experience of providing administrative support to a large multi-disciplinary team. Experience of being part of a team providing a customer focussed service. Experience of using a computer for word processing and creating / maintaining databases to produce reports. Experience of document management and developing and administering support procedures. Experience of operating filing systems. Experience of specialist software systems including Archibus CAFM / CMIS and Permit to Work systems. Experience of the processes and terms used in the Supply chain and project management. Experience of Financial / Project admin. Experience of drafting letters / memos and minuting meetings. Education / Qualifications A range of GCSE’s including English Language and Maths (minimum grade C) or appropriate equivalent, or significant experiential learning. Degree qualification. Microsoft qualification or similar in use of spreadsheets / word processing. Skills / Abilities Excellent organisational skills, accuracy and attention to detail. Experience of using a variety of IT packages including Microsoft Outlook, Word and Excel. Excellent oral and written communication skills. Flexible in approach to work and ability to see tasks through to completion. Ability to deal with conflicting and challenging situations. Ability to work independently and as part of a team.
