Administrative Assistant - 13-Month Fixed Term Contract

We are working with a phenomenal educational support institute, based a short walk from South Kensington Station, who are looking for an Administrative Assistant to support their Director of Finance and Operations for a 13-month fixed term contract

They are supportive team that are all super passionate about improving educational resources for schools. They are offering the opportunity to work predominantly from home with only occasional visits to the office and a generous benefits package!

If you have experience supporting a team with both finance and HR administration then APPLY NOW!!

JOB TITLE:Administrative Assistant

JOB TYPE: Full time, 13-month Fixed term contract

COMPANY TYPE: Educational Support

SALARY: £26,000-30,000 per annum

HOURS: Monday to Friday, 9.00am - 5.00pm (Flexible working from home opportunity)

LOCATION: South Kensington, London

CULTURE: Collaborative and supportive team

Responsibilities/Duties:

Financial

• Maintain and update QuickBooks on a weekly basis, ensuring that all invoices / payments are processed, income noted and transactions accurately recorded
• Liaise with the accountants on the provision of information supporting monthly and annual reports
• Processing of staff expenses at the start of each calendar month
• Liaise with payroll each month and ensure payment of all staff

Operational

• Monitoring the info@ mailbox, responding to queries or forwarding to appropriate colleagues
• Handle telephone enquiries on behalf of IRIS, directing them to appropriate colleagues
• Meeting support, including minute taking, scheduling, agenda preparation, etc.
• Liaising with couriers on all matters of collection and delivery, acting as the key internal contact
• Monitoring service contracts with all suppliers
• Providing HR administration support as required, e.g. absence tracker, DBS, training tracker, onboarding arrangements, induction planning, etc.
• Business travel, accommodation and meeting room arrangements for all colleagues

Events

• Support for the identification, booking and payment of venues, catering and associated services, for conferences, awards, etc.
• Regular liaison with colleagues on the development, implementation and monitoring of event plans for conferences, awards, etc.
• Support for the on the day delivery of all events
• Processing of bursaries and expenses claims from all partners involved in events
• Liaison with schools for event registrations, permission forms, travel, accommodation, etc.

Salesforce

• Monitoring and processing enquiries from new schools, noting these on Salesforce and associated liaison with colleagues, as appropriate to the enquiry
• Supporting colleagues with the inputting of data and the maintenance of records on Salesforce.

Skills & Experience:

• Minimum 1 years' experience working in a similar administrative position
• Use of CRM systems
• Processing expenses and invoices
• Confidence liaising with a remote team and a variety of stakeholders
• Discreet handling of confidential and sensitive information
• Can-do attitude with a willingness to help

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