Administrative Assistant

The Vacancy

A bit about the role

We are recruiting for an administrator within our Dispute Resolution Team in our Manchester office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team.

The LSA provides junior secretarial, administrative and clerical support to the Partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Manchester offices, please visit our website.

Responsibilities

• Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible
• Processing expenses, invoices and payments received - to take follow up action where appropriate
• Opening and closing files
• Assisting with billing matters
• Data input within InterAtion to include marketing lists
• Audio, copy typing including amending documents, letters and emails ensuring house styles are adhered to.
• Dealing with post folders
• Dealing with electronic portals e.g. High-Q/iManage share
• Supporting the preparation of bulk documentation, files and bundles
• Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally
• Using Outlook to send and monitor calendar appointments
• Electronic and physical paper filing
• Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily
• Providing additional support to the PAs in the team

Experience and Knowledge

• The ideal candidate will have administration experience gained in a junior role within a professional services/law firm, looking to progress their career in a top city firm
• Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary
• Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries
• Typing speed of ideally 35wpm, we will help you to develop to a higher speed
• GCSE Maths and English, grade A - C would be an advantage when applying
• Have the ability to work independently with good attention to detail
• Reliable and professional with strong organisational / time management skills
• Adaptable and proactive
• Reliable and professional
• Good telephone manner is essential

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafés. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more.

We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!