Administrative Assistant

The Vacancy

We currently have an opening for a Legal Secretarial Assistant to join Fieldfisher's highly regarded Real Estate Team in our Birmingham office. We are looking for an enthusiastic, hardworking individual who has the desire to establish themselves in a highly regarded and talented team.

The Legal Secretarial Assistant provides junior secretarial, administrative and clerical support to the Partners and fee earners in the department by assisting and supporting the senior secretaries with tasks that include but are not limited to the below:

• Photocopying, scanning and printing, taking care to check all work before passing over, i.e. are any pages missing, is the document legible
• Assisting with the preparation of Deed Packets, creating accurate Deed Schedules and ensuring that the appropriate process is followed for the secure storage of all Deeds
• Liaising with Senior PAs in the team to ensure that any tasks allocated are fully understood and executed appropriately
• Assisting with opening and closing files
• Assisting with billing matters
• Data input within Interaction to include marketing lists
• Assist with the preparation of marketing material using Vuture and Kentico as may be appropriate
• Dealing with post folders
• Dealing with electronic portals e.g. High-Q/iManage share
• Supporting the preparation of bulk documentation, files and bundles
• Preparing voluminous and complicated packs of papers and ensuring that the correct papers go to the correct recipients and that they are carefully checked and presented professionally
• Using Outlook to send and monitor calendar appointments
• Electronic and physical paper filing
• Taking responsibility for the files you keep and ensuring that they are always up to date and that papers can be retrieved easily
• Providing additional support to the PAs in the team

A bit about you:

• The ideal candidate will have administration experience gained in a junior role within a professional services/law firm, looking to progress their career in a top city firm
• Good overall IT skills, including the use Word and Outlook. Powerpoint and Excel would be helpful but not necessary
• Good communication skills with the ability to liaise and work well with Partners, Associates, Fee earners, Business Support staff and other secretaries
• Typing speed of ideally 35wpm, we will help you to develop to a higher speed
• GCSE Maths and English, grade A - C would be an advantage when applying
• Have the ability to work independently with good attention to detail
• Reliable and professional with strong organisational / time management skills
• Adaptable and proactive
• Reliable and professional
• Good telephone manner is essential

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Birmingham offices, please visit our website.

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Birmingham is based in Blythe Park, Solihull that is perfect for those who prefer to escape the hustle and bustle of city centre working. This office in particular has become renowned for working closely and collaboratively with colleagues across the UK and international Fieldfisher Networks and has a future of growth and potential. Our hybrid-working model enables our people to work alongside our Business Support Professionals, Lawyers and Partners supporting major project work in key areas such as Tech, Litigation and Competition in an open plan workspace that encourages a sense of camaraderie.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!

Culture & personal development

We're a firm with real entrepreneurial drive and we don't believe in squashing people's individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That's why we foster a culture that encourages you to be yourself.

We'll give you bespoke support to develop your own career. Whether that's through allowing you to "access all areas" across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we'll make sure your talents are being nurtured.