Administrator - Estates

Estates Administrator
Hours: 37 hours per week; Monday to Thursday 8.00am - 4.30pm and Friday 8.00am - 3.45pm
Location: Peterhead
Pay rate: £14.72 per hour
Duration: Starting ASAP for 2-3 months with possible extension
Pertemps are recruiting on behalf of our well-known Public Sector client for an Estates Administrator on a temporary contract starting as soon as possible.
A Basic Disclosure issued in the last 12 months is required or you must be willing to willing to apply (£25).
Main Purpose of the Role:
To provide administration support to Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administration processes and procedures.
Main Duties:

• Carry out general administrative duties: attend meetings and facilitate the taking of minutes, provide reports, create and update spreadsheets, provide Management information, transcript data, manage calendars
• Operation of the Maintenance Helpdesk facility ensuring all reported tasks are supplied timeously to the relevant maintenance staff
• Point of contact for the logging and booking of planned and emergency reactive maintenance service visits from service providers ensuring that the effective use of resource is considered
• Ensure accurate and up to date records are compiled relating to absence, annual leave, toil, overtime and on call for estates staff and are maintained
• Day to day operation of computerised systems such as the Computerised Maintenance Management System (CMMS), Financial System (Agresso) and management of internal systems such as staff attendance and training
• Administration of procurement processes eg registration, receipt, and ordering of goods and materials required and completions of all relevant procurement and administration documentation

Key Skills and Experience:

• Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook.
• Experience of carrying out general administration duties within a busy office setting
• Experience of dealing with and managing high volumes of telephone and e-mail enquiries
• Proven knowledge of finance and procurement policies and processes

To be considered for this role, please apply online now with your up to date CV.