Address
Form of work
SalaryFixed Term, Full Time
Glendale is a company delivering 'green services' throughout the UK, activities include grounds management, landscaping, countryside/estates management, horticulture and arboriculture.
Founded in 1989, Glendale has had a long and successful history in providing landscape services to local authorities and other private sector customers. Glendale is proud of its reputation as a high quality service provider and in addition to grounds maintenance, delivers a wide range of green services including countryside and estate management, landscaping, tree services and arboriculture.
Role Objectives
To support the smooth running of the office through the diligent delivery of administrative duties to support operational, contractual, company and legal requirements.
Job Description
The Administration Assistant's key responsibilities will be to provide a proficient secretarial and administrative support service to the Contract Manager/Supervisors coupled with the efficient day to day running of the contract office.
Main Duties of the Administration Assistant include
- To provide reception cover for the office ensuring telephone, e-mail and fax messages are actioned as appropriate.
- To type correspondence e.g. emails, letters, memo's and reports as directed. To receive and process incoming and post outgoing correspondence.
- To prepare statistical and financial information for Contract Managers and produce/update reports as required.
- To support Contract Managers is the updating of field management systems (Glendale Live), inputting new tasks, supporting the collation of schedules and updating on completed works where required.
- Prepare and issue client invoices and update and maintain reporting of such through excel and the E5 invoicing system.
- To prepare, process and monitor all purchases by the contract office through the proficient use of the E5 purchasing system
- To maintain ail office stationery and other office consumable levels, arranging for replenishment through external suppliers when appropriate.
- To prepare the wage reports for the Payroll Department through the PeopleXD payroll system.
- To maintain accurate staff personnel records,
- records, including recruitment correspondence, terms & conditions, training & induction, holiday & sickness records etc.
- To manage and maintain the business systems for the contract including ensuring data and information is available for company dashboards and KPI monitoring.
- To resolve employee queries regarding wages, holidays and terms and conditions of employment.
- To file all correspondence in a timely manner including inputting on to Google OS, Glendale Knowledge and client systems where appropriate.
- To ensure work areas are clean, tidy and a pleasant environment in which to work.
- To undertake other duties as may reasonably be required.
- The Administrator may be required to take on additional duties where required. which may cut across business activities such as holiday cover for neighbouring contracts, project support and mobilisation of new business.
- Knowledge, Experience and Skills :
- The successful candidate will have a minimum of 3 years experience in administrative support role or similar.
GCSE Maths & English Grade C or above, NVQ 2 in business administration or equivalent
Among the personal characteristics sought will be
- Computer literacy, preferably with the Google OS A completer/finish with good attention to detail
- Good written and verbal communication skills
- Confidentiality and Discretion
- Good interpersonal and organisation skills, including the ability to multi-task.
- Flexibility
- Team Player
If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion
