Address JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We have a requirement for an Assistant Facilities Manager to support on a prestigious site in the City of London. Working as part of a small team, this is an exceptional opportunity for the successful candidate to learn from a supportive management team.The Assistant Facilities Manager will be responsible for supporting the management team to deliver exceptional client service, contract delivery, management of all hard and soft services, financial management, and act as ambassador of the JLL team on site. KEY RESPONSIBILITIES: Day-to-day site management activities including site functionality, escalation management, planning and Client satisfaction
Support Building Management Systems, creating and managing Preventative Planned Maintenance schedules, using and monitoring relevant task systems, Environmental Health and Safety and Quality Compliance, etc. as required
Collecting and monitoring the Operation and Maintenance Manual, warranties, Asset and Life Cycle Registers, and whatever else is required to ensure maintenance is delivered at the required times
Ensuring compliance with JLL and Client policies, and procedures including statutory compliance and standard operating procedures
Managing budget and spend ensuring alignment with JLL and Client policies and procedure, including creating Purchase Orders, processing invoices, managing service charges, rates, rent, insurance, local taxes as applicable to the site
Delivery or delegation of service requests to ensure all requests are actioned within the agreed timeframe meeting Key Performance Indicators and Service Level Agreements
Ensuring office housekeeping and cleanliness is delivered to the highest standard, working closely with cleaning vendors, monitoring works and conducting audits
Supports with delivering facilities projects, fitouts and crisis management activities on site
Ensuring timely project solutions are made, risks are identified, and lessons learned, documented and shared
Building relationships with both internal and external customers including the building landlord, partners and vendors to ensure the best Client experience
Communicating efficiently to keep the Client and management team informed of any elevated risks or events, as necessary
Providing leadership, direction and mentoring the JLL team and vendors on site to promote a positive and engaged team culture with a focus on excellent customer experience delivery
Working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors at all times
Conducting risk assessments and following safety protocols
Managing and reviewing health and safety documentation to ensure compliance and safety on site
Managing the Facilities team, supporting the team’s objectives, goals and growth
Assisting the Senior Facilities Manager in ad-hoc duties as required
Supervising and monitoring team’s day to day work
WORKING LIFE: On a daily basis you will be working across a large office site
The role will be structured on a shift basis over a 5-day week Monday to Friday
On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota
ABOUT YOU: You have direct facilities management experience delivering combined hard and soft services
You have experience using a Computerized Maintenance Management system for managing Preventative Planned Maintenance
You have experience managing a team/ people management skills
You have knowledge of in-country requirements related to building regulations, H&S, contractors, statutory regulations, etc
You have experience in project Management or team delivery (desired, not essential)
You can meet tight deadlines and work efficiently and collaboratively as part of a team to solve problems with professionalism and service focused approach
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
You are open and have good communication skills
You strive for excellence in what you do and share ideas for improvement
You are proficient with Word and Excel and have a keen interest in technology
You are adaptable to work to requests and projects that may vary from day to day
What you can expect from usWe succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.We can’t wait to see where your ambitions take you at JLL.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
