Assistant Property Manager - Central St Giles

Purpose of the Role

Assist the Property & Engineering Manager(s) in the execution and delivery of all services pertaining to the operational management of the property. Act as deputy to the Property Manager and provide full secretarial, clerical and administrative support to the Property Management Team (including the Engineering team). Contribute to the safety and wellbeing of all users of the building/ estate.

Main Duties

Support the Property & Engineering Manager(s) in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues.

With assistance from the Property and Engineering Manager(s) ensure and update records of compliance with all operational processes and procedures.

Assist the Property & Engineering Manager(s) in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget.

Support the Property & Engineering Manager(s) in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager to take control of any emergency situations and execute evacuation plans.

Support the Property & Engineering Manager(s) in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety.

Support the Property & Engineering Manager(s) with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office.

Assist the Property & Engineering Manager(s) in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines.

Assist with the tracking and processing of service invoices and the production of management accounts.

Manage the computerised building help desk facility

Setting up and editing of buildings & locations

Inserting & editing instruction sets

Inserting & editing of resources for buildings

Inserting & editing of asset registers for new & existing plants and equipment

Adding & editing of ppm’s: amending dates, adding new instructions etc...

Checking of outstanding tasks

Generate reports

Arrange with the appointed contractor the design and implementation of landscaping/decorative planting over the Christmas period.

Take ownership of the Savills vision and values ensuring that they are fully integrated into all of the buildings services.

Other duties as directed The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation.

Essential

• Strong Administration skills
• Good Communication Skills
• Health & Safety
• Budget Management
• Specification and contract Management
• Intermediate IT Skills

Desirable

• Project management
• Helpdesk System experience

Behavioural Competencies

• Business Alignment
• Professional Integrity
• Unrivalled Service Excellence
• Effective Communication
• Commercial Responsibility
• Results Orientated
• Impact & Influence
• Team Working
• Developing Self & Others

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