Attendance Officer

Working With Us
We believe that a happy and settled staff body helps drive the very best performance from our students. We are committed to a high-quality professional development programme and can drawn on expertise from across the Harris Federation. As a HASU member of staff at any level you will receive the training and support that you need to carry out your role effectively and develop at a pace that suits you.
We are committed to ensuring that our staff have the right level of balance between work and home life. Our policies and procedures are aimed at allowing our teaching staff to spend as much time as possible planning and delivering lessons.
We work in an award-winning building with excellent facilities. Our thriving staff association ensures all new members of staff soon feel part of the HASU community.
We run a broad and diverse curriculum to a fully comprehensive intake of students.
Our focus on the core value of Integrity means that our behaviour is excellent, with staff supported by a strong and highly visible Academy Leadership Group. Detentions are run centrally, allowing teaching staff to do what they do best: plan and teach amazing lessons.
Attendance and engagement with learning is high, and centrally planned tutor time resources ensure that our tutors can engage with students whilst delivering high-quality experiences.
We are located in Sutton, with good public transport and road links. Central London (Clapham, Victoria) is 25 minutes away, whereas journeys from Kent and Surrey take just over 30 minutes by car. We have safe and secure onsite parking with electric charging points.
Main Areas of Responsibility
Your responsibilities will include:
Assisting ALG in the management and development of attendance and punctuality policies
Daily monitoring and follow-up of attendance and punctuality
Participating on late desk and follow up detentions
Contacting parents/carers of students absent at agreed time and recording reasons for absence if given
Daily monitoring and early calls on the attendance of children in care or students on the vulnerable list
Making home visits with the Academy welfare manager as required
Sending letters to parents regarding attendance matters as requested by the Academy Welfare Manager
Ensuring the smooth operation of the computerised registration system
Ensuring daily attendance information is entered accurately onto the system
Establishing the reason for absences including telephone calls, letters and home visits
Preparing and distributing attendance and punctuality certificates
Following up on poor attendance or punctuality
Signing students in and out of the Academy outside normal start and finish times
Liaising with the Educational Welfare Officer to ensure prompt, consistent and rigorous intervention with poor attendance
Monitoring student attendance together with students’ progress and performance in relation to targets set for each individual
Dealing efficiently and effectively with referrals on attendance concerns
Alerting appropriate staff to problems experienced by students and making recommendations as to how these may be resolved
Communicating with the parents of students and with persons or bodies outside the Academy concerned with the welfare of individual students
Meeting with LAC students weekly and pass on any relevant information regarding their welfare
What We are Looking For
We would like to hear from you if you have:
Qualifications to degree standard or equivalent
Sound Knowledge of Microsoft software
Knowledge of Management Information Systems for input and export of student attendance data, including training in relation to attendance and report generation
Knowledge of attendance policies and procedures
Knowledge of the range of agencies that work with students and their families
Basic knowledge of first aid; e.g. emergency first aid course
Knowledge of a range of attendance codes and when they can be used
Knowledge of many of the social issues facing students from disadvantaged backgrounds
Three years’ experience of working in an inner-city school or educational establishment
Experience of working with Academy welfare officer
Experience of meeting with parents/carers formally and informally
Experience of managing attendance systems
Experience in a similar role
Experience of working with young people, including those with challenging behaviour
For a full job description and person specification, please download the Job Pack.
Applying for this Position
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.
In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.