Aviation Logistics Co-Ordinator

Our client is looking for an Aviation Logistics Co-ordinator for a contract position, located in Aberdeen.

Role:

The Aviation Logistics Co-ordinator is responsible for successfully and efficiently delivering air travel for our offshore team, to and from the North Sea Assets

Responsibilities

• Issuing check in times to all companies for everyone going offshore the following day.  This is done by email before lunch time
• Dealing with any name changes for the next day and chasing up any certification required to clear everyone for flight the next day
• Booking vendor visits from PEF forms – advising if there are any issues with the dates requested and again request any outstanding certification
• Sourcing flight shares and ad hoc flights when the business requires these and ensuring all correct paperwork is complete for these
• Assisting with any freight queries
• Liaising with the various Helicopter Operators (mainly Bristow) on a daily basis
• Company Administrator access on Vantage.  Focal point for offshore and for Teekay
• Updating and Maintaining all Aviation Help Sheets and updating these on the Intranet page
• Assist with any reports required on a weekly/monthly basis
• Daily logging of flight shares, extra flights etc
• Responsible for the whole ‘no show process’ from start to finish – logging, tracking, chasing and billing
• Assist with creating rotas in Vantage and updating the master seat planner.  Advising people where seats are and work out where best to create new rotas to best utilise seats
• Using the daily drilling lookahead to book seats in line with what drilling require
• Developing and maintaining strong relationships with the on and offshore planners/radio operators and heli admin
• Processing weekly crew changes for the main vendors to ensure all seats are booked/certification chased
• Involved in preparing flights for Christmas/New Year 2018 and handing out all check in times before the Christmas break for the whole period
• Updating the 6 week seat availability tracker twice a week and issue this to engineers and offshore so they are aware where the spare seats are
• Requirement to be part of the Logistics on-call rota

Requirements

• Good oral and written communication skills
• Good team player, including commitment and having a positive attitude
• Ability to work off you own initiative
• Promote a culture of equality, diversity and inclusion in line with EDI strategy: commit to learning about developing inclusive cultures and eliminating blockers to diversity in the working environment.
• Working knowledge of Maximo
• Working knowledge of Vantage
• Good IT skills
• Ability to self-prioritise workload when required
• Ability to discuss related issues and come to a point at which the issue can either be resolved or escalated