Bookkeeper Administrator

A new client of ours in the Plant hire industry is seeking an experienced Bookkeeper/Office Manager to join our team. The successful candidate will be instrumental in providing finance and administrative support, managing HR and bookkeeping tasks, and ensuring the smooth operation of the office. This role is ideal for someone who is highly organised, proficient in Xero, and has excellent communication skills.

Day-to-day of the role:

• Provide general secretarial and administrative support.
• Implement HR software, manage HR-related issues, and assist with recruitment and payroll using People HR/Xero.
• Prepare and distribute memos and reports.
• Assist in the onboarding process for new hires and update company policies and procedures.
• Handle incoming calls, schedule appointments, and be the first point of contact for IT-related problems.
• Manage email and postal correspondence with customers and suppliers.
• Perform routine administrative duties such as photocopying, filing, and scanning.
• Oversee company vehicle fleet administration, including maintenance and insurance.
• Process expenses, invoices, and payments on Xero and Dext, and carry out bank reconciliations.
• Order office supplies and organise company systems and databases for HR and Health & Safety.
• Prepare weekly and monthly reports, manage credit control, and update the system with plant inspections.
• Assist the Director with general office duties and supervise administrative assistants.

Required Skills & Qualifications:

• Proficient in Microsoft Office
• Excellent email etiquette and telephone manners.
• Knowledge of Xero is essential.
• At least 1 year of experience as an Office manager/Bookkeeper.
• Ability to work independently and as part of a team.
• Strong organisational skills and attention to detail.

Benefits:

• Competitive salary reflecting experience.
• 21 days of annual paid holidays plus Bank Holidays.
• Company pension scheme.
• Opportunities for progression within the company.

Ideally seeking immediately available or short notice candidates as interviewing this week. Please contact Vinny Basra at the Staines Accountancy office for further info