Bookkeeper / Office Manager

Do you want to become a crucial part of a unique, dynamic, growing building company and become an integral member of staff creating award-winning bars and restaurants and more? Are you the most organised person that you know? If you are then this is the role for you.

About the company:

Astrid Design and Build Ltd is a shopfitting company creating incredible pubs, bars, and restaurants, mostly within London. The company was officially incorporated in 2015 and has enjoyed fantastic growth since. They are a positive and supportive company and are looking for someone with similar values to join them in the new year. With projects ranging from hospitality to residential, to education sectors, they enjoy a variety of different types of projects and are looking for a bookkeeper/Office Manager who is keen to test themselves in all areas.

About the role:

Due to company expansion, Astrid have an opportunity for an experienced Office Manager / Bookkeeper to join their team on a full-time and permanent basis. This is a 50 / 50 split role between office management and bookkeeping, alongside an existing employee with whom you will share some duties. The role is office-based, with the potential of flexibility to work remotely on occasion to suit your personal requirements. You will play a pivotal role in the form of using your knowledge and experience to assist in streamlining existing processes and procedures. You will have the support of an admin assistant with whom duties will be assigned but also shared to allow for flexibility within each role.

Alongside being organised and a highly experienced bookkeeper, you will need an overall 'can do' approach, bring positive energy to this role, and great communication skills. You will need to be proactive and have great initiative whilst representing this amazing company in a professional but approachable manner. Our client is seeking a reliable and self-motivated individual, who takes pride and great satisfaction in completing tasks to a high standard and solving problems with the assistance of colleagues. A high level of building knowledge will be required along with an eagerness to learn, achieve, and grow as an individual and as part of a team.

You will relish creating new streamlining processes, whilst volunteering your experienced opinions to help the company's operations improve, you will get a kick out of seeing the results, whilst creating good working relationships with the team, along with trusty suppliers and subcontractors.

Bookkeeping and office management skills are key!

Bookkeeping duties:

• Assist external accountant with VAT and CIS returns
• Recording project costs and subcontractor costs
• Arranging payments to subcontractors and suppliers
• Managing invoices payable and receivable
• Managing payroll
• Managing purchase orders and subcontracts
• Reconciling transactions
• Bank transactions monitoring
• Cost reports issued to MD
• Assist MD with cashflow monitoring
• Cost saving analysis

Office Manager duties:

• Office equipment upkeep, health and safety, and orders
• Assist in the implementation of new company processes from an administrative perspective to help streamline existing methods
• Material orders
• Assist project managers and site managers with operational requirements
• Manage subcontractor and client contracts
• Assist/arrange IT support
• Organise company insurances
• Obtain insurance and health and safety documentation from subcontractors
• Client / staff / subcontractor / supplier communications
• Company vehicle management
• Manage office/workshop health and safety
• Assistance in recruitment
• Support provided to admin assistant
• PA duties to MD
• Other duties where required

Requirements:

• Minimum of 3 years in a similar role
• Positive attitude
• Proficiency in using QuickBooks accounting software
• Strong organisational skills with the ability to multitask and prioritise tasks effectively
• Excellent communication skills, both written and verbal
• Attention to detail and accuracy in all work performed
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures

Benefits:

• We offer competitive compensation
• Supportive work environment
• Opportunities for professional and personal growth.
• Monday to Friday, ideally 8 hours per day but exact hours to be agreed with MD
• Free on-site parking
• Some working from home can be discussed
• Potential profit share scheme
• Casual dress
• Additional day off for your birthday

If you meet the qualifications outlined above, we would love to hear from you. Please submit your CV detailing your relevant experience, to the link provided.