Address Summary
Bottega Veneta – inspiring individuality with innovative craftmanship since 1966. Creativity lies at the heart of all that we do. Born in Vicenza the house is rooted in Italian culture yet maintains a truly global outlook. An inclusive brand with exclusive products Bottega Veneta is as much of a feeling as it is an aesthetic. Job Description
We are currently seeking a HR Assistant as part of our dynamic team in London.
How you will contribute:
Provide comprehensive administrative support for the day-to-day operations of Human Resources. Liaise closely with the Human Resources Manager and other departments throughout the organisation providing effective HR support service to the Subsidiary.
Administrative:
- Manage and update the organization charts on a regular basis.
- Produce employee reference requests.
- Establish, maintain and control employee files, correspondence, and reports in compliance with applicable legal and company standard requirements.
- Administer the HRIS process on Workday for new starters, leavers, contract changes and parental leave.
- Provide administrative support for employees across the region on life cycle processes including new starters, leavers, contract changes and the monthly payroll and ensure payroll are informed in a timely manner.
- Collect all information required to support the monthly payroll cycle (timesheets, commissions and bonus files). Liaise with the Kering SSC Payroll team regarding payroll cut-off dates for store-based staff.
- Liaise with the Kering SSC HR Team to ensure HR documents are issued within designated time frame.
- Support the HR Manager with any ad hoc administrative duties or projects as required.
Employee Relations
- Establish strong working relationships with both head office and store managers and provide support to all employees.
- As appropriate, lead or support the HR manager on conduct, capability or grievance cases, advising and guiding managers through relevant policies in line with current employment law.
- Produce high quality, concise documentation for ER case work and issue documents and letters within the designated timescales.
- Demonstrate a “can do” attitude towards complex ER cases and a willingness to develop knowledge of case law and best practice.
- Provide note taking support for HR meetings.
- Conduct exit interviews for all leavers and collating data for reporting purposes.
- Assist employees with any company benefit claim issues or concerns.
Recruitment & Onboarding:
- Support recruitment activity by sourcing profiles and interviewing candidates for junior roles.
- Support with creating consistent and fair assessment templates and materials to aid effective recruitment practices.
- Promote equal opportunities by maintaining the Vacancy Log, updating the vacancies tracker on a weekly basis and ensuring that retail and corporate roles are advertised internally and externally.
- Send communication about recruitment to relevant parties (Kering SS, payroll, hiring managers).
- Link the Kering recruitment process to an efficient brand on-boarding and induction process.
- Conduct HR check-in meetings with new starters and their Line Managers during their probationary period and pass feedback on to the HR Manager.
Who are you?
- 1- 2 years similar HR experience within a fast-paced high volume, commercial environment.
- Experience within the luxury retail or fashion industry highly desirable.
- Passion for HR and desire to contribute to the success of the Brand.
- A people person, with excellent interpersonal skills and proven ability to build and maintain relationships easily.
- A can-do attitude with a proactive mindset and ability to work on own initiative.
- Excellent attention to detail, time management and organizational skills.
- Customer Service Focused.
- Excellent Communication skills, fluent in spoken and written English: accurate, concise and engaging.
- Experience using HRIS (Workday preferred)
Why work with us?
This is a fabulous opportunity to join the Kering adventure and to actively contribute to the development of the business by becoming part of a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.
Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express
Job Type
Regular Start Date
2024-03-30 Schedule
Full time Organization
Bottega Veneta UK Co Ltd. 
