Business Administration Support Officer

Requisition ID: 50439
Domain: Support Services/Customer Services and Administration
Contract type: Permanent
Schedule: Full-Time
EQUANS is looking for a Business Administrator Support Officer to join our team based in Manchester, M12 on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £20,000 - £22,000, dependant upon skills and experience as well as benefits.
You will provide an efficient and professional administration service to the business covering the Operational and P&D sections. Involved in tasks such as the time recording invoicing and financial processes. aligned to the delivery of the hard services contract and specifications for: Manchester City Council - Public Buildings.
What will you deliver?
Support the Planning Manager by producing daily updates and weekly reports as required
Preparation and completion of invoicing for all work streams
Feed into commercial report as required
Develop agree and review processes required to deliver the contract
Ensure all supplier invoices are accurately and efficiently processed in accordance with relevant policies and procedures
KPI contract requirements - service request management)
Identifying issues and pro-actively offering solutions to improve performance & include implementation. Continuous improvement as and when issues are identified bring forward ideas and solutions to resolve
Raise purchase orders as required in line with policies and procedures
Attend Meetings, take transcribe and distribute meeting minutes in line with contract KPI's
Liaise with management teams to resolve queries
Ensure material purchasing is processed in line with contract requirements to ensure accuracy and timely invoicing
Order stationary when required
Ensuring time sheets are accurate and processed timely, ensure hours booked to jobs are accurate to ensure invoicing is carried out in line with contract requirements
Overtime submission
Monitor and track progress of potential overdue orders, closing down of orders, cyclical maintenance activities and monitor/track and report KPIs as required per contract
Financial performance of the contract in line with contract KPI requirements
Photocopying, scanning and binding documents as required
Utilise IT to the full and ensure work is progressed effectively
Maintain confidentiality of private and confidential information
Any other reasonable management request
Adhere to agreed financial timeline in SAP
Support FBP with various submissions on a daily, weekly, monthly, and annual basis
Liaise with the Shared Service Centre to ensure efficient provision of service alongside contract compliance
Managing of Administration Apprentice.
What can we offer you?
On offer is a salary of £20,000 - £22,000, dependant upon skills and experience as well as benefits, which includes;
24 days annual leave (+ public holidays)
Life Cover equivalent to 1 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app.
Who are we looking for?
Excellent organizational skills
Effectively manage time in order to meet deadlines
Ability to work on more than one project at a time
Ability to process information from more than one source
Professional attitude and approach to work
Ability to competently operate MS office (Word & Excel)
Ability to work to tight deadlines
Previous administrator experience would be an advantage
Outlook efficient.
Who are we?
EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.
Code: CUSENG