Company

Government Recruitment ServiceSee more

addressAddressGlasgow, Scotland
type Form of workFull time
salary Salary£40,201 to £47,986 per year
CategoryBanking

Job description

For jobs located in Wales, the ability to speak Welsh is desirable.

From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.

People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.

DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expertfunctions such as Policy, Finance, Digital and HR.

The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.

Our ambitions are to:

  • Transition to a smaller, more affordable, and adaptable estate
  • Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
  • Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
  • Expertly deliver cost effective services
  • Create a professional working culture that is best in class across the Government Property world.

There is no better time to join us as we transform our estate and make our buildings fit for the future.

The Business Assurance Senior Manager role will be based within the Cost and Supplier Performance Team of DWP’s Estates Directorate and provide support for financial and commercial assurance. This is a critical team that underpins the DWP Estates Business Plan, acting to support the Delegated Financial Authority of the Estates Director and their budget of c£900m+.

This role will provide support to the Business Assurance Lead in the overall governance and compliance of Estates services expenditure and delivery of the Business Assurance Plan.

Key accountabilities

  • Responsible for the oversight and monitoring of the Purchase to Pay process governance and compliance.
  • Responsible for guidance and training documentation to support effective financial governance and compliance.
  • Lead responsibility to provide regular reporting to stakeholders, including liaising with the Estates Integrator supplier to create new reports and ensure accuracy of Cost and Finance reporting data.
  • Responsible for oversight of the development, implementation and monitoring of a register of Delegated Financial Authority levels across the Estates Teams to include ensuring cover is in place for periods of leave, absence etc. working with others to identify areas for improvement for a more efficient process.
  • Use analytical and judgement skills to ensure payment to suppliers are compliant with contract terms and achieves accurate spend allocation against a complex purchase order structure.
  • Collaborate with stakeholders to support process improvement; key focus on driving improvement of DWP Estate’s Integrator process for impacting business rules and category code changes to ensure compliant contract expenditure allocation and reporting.
  • Promote best practice and adopt a continuous improvement approach to how Estates delivers high quality expenditure compliance focusing on commercial outcome by understanding the complexity and diversity of estates contracts and expectations of budget managers.
  • Provide support to the Business Assurance Lead in developing and improving processes and business rules to reflect changes in the overall Estates delivery model and contract environment.
  • Establish regular checkpoints with key Estates stakeholders to ensure financial compliance objectives are established to support Estates team colleagues to manage and control their contract spend, ensuring appropriate expenditure governance and financial controls implementation.
  • Encourage an inclusive working environment across the team, Estates and stakeholder network, where all opinions and challenges are taken into account.
  • Support open book audit processes and co-ordinate information requests required by Finance and Commercial Teams.
Refer code: 2491547. Government Recruitment Service - The previous day - 2024-01-12 04:26

Government Recruitment Service

Glasgow, Scotland
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