Business Support Assistant

Key Responsibilities:

• Uphold SHPs Values, Behaviours & Leadership expectations at all times (see overleaf)
• Administer the Health and Safety Management System for Sutton Housing Partnership.
• Assist in the efficient running of compliance and Health and Safety contracts, projects and programmes with particular attention to maintaining and updating contract records, financial information and compliance data
• Ensure that all Health and Safety related meetings are properly planned, resourced, and minuted. This may include occasional attendance at meetings outside of office hours.
• Responsible for providing weekly, monthly and other performance indicators and reports as required and maintaining relevant data and systems.
• Responsible for providing fire risk assessment and asbestos information to colleagues as required.

Essential:

• Proven experience of providing administrative support, including minute taking at meetings and the ability to produce clear and concise letters and simple reports
• Experience of working within a health and safety environment
• Experience of using Microsoft software such as Word and Excel and other bespoke software packages to manage information and performance data.
• A willingness to learn, develop, keep abreast and adapt particularly in regard the relevant specialist knowledge and to take on other such duties as may be required to facilitate the design and delivery of the department's priorities.
• An understanding of how compliance performance is assessed and willingness and ability to proactively support processes to achieve high performance.
• Ability to work effectively under pressure, to plan work and meet a range of deadlines against a background of changing priorities and to perform with minimal supervision.
• Ability to prioritise, organise and schedule activities and resources to ensure achievement of results and experience of making timely and balanced decisions.

A customer-focused approach and able to demonstrate awareness of internal and external customers' needs and expectations, encouraging the contribution of others and taking their views into account