Business Support Coordinator

As Business Support Coordinator you will have a wide variety of tasks to complete on a day-to-day basis for multiple areas of the business. This crucial role to the business will be to support the sales team as they continue to grow and provide assistance in other areas of the company including office/facilities, procurement, HR and finance.
Key Accountabilities:

Office & facilities support:

• Welcome visitors, answer calls to main office, receive and distribute mail (daily)
• Ordering and maintaining stationery stocks including printer paper/toner (weekly)
• Ordering and maintaining stocks of refreshments (tea, coffee, milk/alternatives and sundries for the kitchen area and meetings (for staff and visitors) taking account of visitor numbers (weekly)
• Liaise with external cleaners re. visitors and special cleaning requirements outside of regular contract arrangements(as required)
• Monitoring off-site storage and keeping records (initial storage audit required)
• Support administration and communications with utilities & IT suppliers (as required)
• Organise and coordinate administration for staff events, including monthly company round up and off-site events

Finance & Purchasing support:

• Supporting the finance function with entering invoice and data onto the software package (Xero)
• Monitor the Finance inbox and to pass queries that require action to Management Accountant
• Adhoc tasks/projects for the finance team from time to time and full training and direction will be given, e.g. data analysis.
• Providing cover and assistance for the procurement department as required.

HR Support (with guidance of external HR Consultant and Group Financial Controller)

• Be the first point of contact for managers and employees for people related questions, processes, systems, and issues
• Coordinating all HR activities (from induction to off boarding)
• Maintain accurate up-to-date employee records using HRIS ensuring they meet legal requirements and provide HR data, reports and analysis for leadership as required

Candidate Requirements including personal qualities and attributes:

• Effective literacy and numeracy skills
• Good knowledge of MS 365/Excel/Word/Teams and commercial software packages (Xero an advantage)
• Highly effective communication and influencing skills
• Well-organised and tenacious to follow tasks through to completion
• Confidential and calm approach, and able to use discretion
• High level of accuracy and attention to detail.
• Flexible and adaptable mindset

Call Julie!