Buying Administration Assistant

Our client, a leading luxury retailer in the fashion industry, is currently seeking a talented Buying Administration Assistant to join their team. This is an exciting opportunity to work with a globally renowned brand that delivers incredible fashion for incredible women.

Location: Westfield office in London

Responsibilities:

Obtain, check, and update order confirmations from suppliers with 100% accuracy.
Manage the introduction of new suppliers, ensuring they have received the necessary paperwork and are correctly set up with accounts payable and internal systems.
Maintain accurate purchase orders within Fulcrum, including uplift/cost price, style code, shipping window, etc.
Keep records of payment terms and shipping details up to date.
Raise re-orders as requested by the department.
Perform site checks, request product merges, and create new PID's when necessary.
Perform pre-upload checks and resolve issues before go-live, including pre-shoot management.
Collect, check, and upload all recommended retail prices (RRPs) each season while maintaining appropriate margin.
Conduct pricing checks (margin, default, and RRP) prior to upload.
Prepare vendor packs before buying trips, ensuring all relevant files are included (such as sell-through reports and range plans).
Serve as a single point of contact for query resolution and follow-up for various departments, including Buying, Accounts Payable, Customer Care, Editorial (Shoots), Product Editorial (Upload), Samples, and Studio.
Provide administrative support as requested by the department.

Requirements:

Previous commercial experience in a fast-paced fashion retail buying or merchandising environment, with strong administrative skills.
Advanced MS Office skills, particularly in Excel, PowerPoint, and Word.
Commercial awareness and understanding of business, products, and competition.
Strong attention to detail and organisational skills, with a commitment to accuracy.
Ability to work with stringent deadlines.
Strong work ethic and ability to multitask.
High level of numerical and commercial reasoning.
Great sense of humour, personal style, and a positive attitude.

In return for your skills and expertise, our client offers a competitive salary and a range of benefits, including a pension scheme, portal with discounts on various entertainment options, and the opportunity to be part of a supportive and fun team.

If you have a passion for the fashion industry and the skills required for this role, please apply with your updated CV and a cover letter highlighting your relevant experience. Our client is an equal opportunity employer and welcomes applicants from all backgrounds.

Adecco is a disability- confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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