Compliance Assistant

Compliance Assistant
Abingdon Rd, Culham, UK
Full-time
Salary: £25,030 + excellent benefits including outstanding pension
Site Location: UKAEA Culham, Oxfordshire
Confirmed Grade: Level 2
Department: Procurement

Company Description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing and helping to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the Sun and Stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs.

UKAEA leads the way in realizing fusion energy, partnering with industry and research for groundbreaking advancements. Our goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. In pursuit of our mission, UKAEA embraces core values: Innovative, Committed, Trusted, and Collaborative.

Job Description

As an employee of UKAEA, you will benefit from:

- Outstanding defined benefit pension scheme, details of which can be found at the end of this advert
- Corporate bonus scheme of up to 7% and a Relocation allowance (if eligible)
- Flexible working options including family friendly policies.
- Employee Assistance Programme and trained Mental Health First Aiders
- Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
- Wide range of career development opportunities
- A vibrant culture committed to equality and being fully inclusive

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.

The Role

Are you looking for an exciting opportunity to work with a range of stakeholders and make a difference to the climate change crisis? Join our team as a Compliance Assistant and contribute to the future of fusion energy.

You will play a pivotal role in offering administration support to ensure compliance with current procurement regulations and will work in a collaborative and inclusive team to monitor the department's and UKAEA's compliance to procedures and processes in line with DESNZ requirements and Cabinet Office. You will maintain and update a range of databases and provide administration support across all areas of compliance and procurement, dealing with a variety of queries that arise.

Additional Responsibilities:

- Raising and processing new supplier and sundry requests
- Provide advice, guidance and support to a range of users across UKAEA
- Maintenance and management of queries received in the procurement email inbox and from the procurement helpdesk system
- Undertake compliance checks on the creation and amendments to vendors
- Liaison with a number of stakeholders to resolve any invoicing and PO discrepancies
- Running regular reports and submitting to relevant colleagues in a timely manner
- Maintain accurate and up-to-date records of compliance activities

Please note, you will be required to work on-site on Culham Campus for 2 days a week minimum. We are also open to receiving applications who require part time working hours, but please specify expectations when applying.

Qualifications

Essential Requirements:

- 5 GCSEs (two of which must be Maths & English Language)
- Office based administration experience
- Demonstrable attention to detail with the ability to adapt depending on business requirements and incoming queries
- Proficient in Microsoft Office applications, specifically Word and Excel
- Demonstrable experience working with a multitude of tasks and ability to prioritise effectively

Please note that procurement and / or public sector experience is not required and full training will be provided.

NOTE: Additional ad-hoc tasks and the complete job description will be provided later in the recruitment process.

Additional Information

For a full list of benefits and to apply, select the apply button to be taken through to the UKAEA careers pages.

We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.

For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the UK Government website for information on criminal records checks. If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.

Job Types: Full-time, Permanent

Salary: £25,030.00 per year

Benefits:

• Company pension

Work Location: In person

Reference ID: REF2418T