Address
Form of work
SalaryReed are currently recruiting for a Contracts Administrator to join our highly reputable company based in Peterborough.
Do you have a proven track record of delivering excellence? Can you think on your feet? Are you looking to join a growing company? Then read on...
Benefits:
- Company Pension
- Holiday bank
- Holiday Entitlement - 22 days + statutory days. Increased to 23 days with 5 year's service and 25 days with 10 year's service.
- Health & Wellbeing programme.
- Monday - Friday - Office Based
Key Responsibilities
· Help desk, call handling duties. Management of daily requests via the CAFM system.
· Communication with Facilities Manager, Project Managers and engineers regarding job allocation
· Liaise with Facilities Manager for allocation of works
· Liaise with clients, booking/planning of works and assisting with queries.
· Uploading quotations to client specific web portals.
· Scheduling routine visits
· Raising purchase orders
· Collate details of planned and reactive works that need to be rescheduled and escalate to the Facilities Manager.
· Assist Facilities Manager with data for monthly reports.
· Attend contract meetings as required.
· Issuing relevant documentation & certification (hardcopy and electronic) to clients.
· Assisting Facilities Manager and Project Managers with contract renewals.
· Update WIP reports as required for WIP meetings.
· Upkeep of shared drive/contract files with relevant information, paperwork and records.
· Administration duties including filing, copying, printing & scanning, etc.
Person Specification
· A proven track record in delivering excellence, ideally in a facilities service environment.
· Fully conversant & competent using MS office applications with sound numeracy skills.
· Ability to prioritise tasks.
· Calm manner, able to work under pressure in a busy office environment and against frequently changing demands and priorities.
· Good communication skills (both written and verbal) with ability to work under pressure whilst focused on excellent customer service.
· Adaptable and flexible.
· Use initiative to resolve unexpected situations and requirements.
· Self-motivated.
If this sounds like something you would be interested in, then please APPLY NOW!
