Conveyancing Legal Assistant

Job Title: Conveyancing Legal Assistant

Location: Leamington Spa

Summary: We are seeking a diligent and skilled Conveyancing Legal Assistant to join our clients dynamic legal team. As a vital support pillar for their solicitors, you will play a key role in ensuring the seamless operation of the conveyancing processes. Your responsibilities will encompass a wide range of tasks, from meticulous correspondence preparation using our advanced case management system to handling client interactions with professionalism and efficiency.

Primary Responsibilities:

1. Full Support to Solicitors:

   • Collaborate closely with solicitors, providing comprehensive support to facilitate efficient operations.

2. Correspondence Preparation:

   • Utilize the case management system to prepare accurate and timely correspondence.

3. Client Interaction:

   • Attend to clients through telephone and in-person interactions, ensuring a professional and responsive communication channel.

4. Filing Systems Administration:

   • Manage filing systems, including daily filing, opening, closing, storage, and retrieval of client files for streamlined organization.

5. Mail Preparation and Dispatch:

   • Prepare mail and enclosures for dispatch, ensuring proper documentation and adherence to procedural guidelines.

6. Diary Management:

   • Efficiently manage diaries to schedule appointments, meetings, and deadlines.

7. Scanning and Photocopying:

   • Coordinate the scanning and photocopying of paperwork to maintain an organized and accessible document repository.

8. Audio Typing:

   • Transcribe dictations accurately through proficient audio typing skills.

9. Additional Duties:

   • Undertake diverse responsibilities and tasks as required to contribute to the smooth functioning of the legal team.

10. Client Correspondence:

    • Address routine client correspondence and queries promptly, maintaining a high standard of client service.

About the Person:

To excel in this role, the successful candidate should possess the following attributes, skills, and experience:

1. Residential Conveyancing Knowledge:

   • Demonstrate excellent knowledge and experience within residential conveyancing to navigate complexities effectively.

2. Initiative and Proactivity:

   • Exhibit initiative by independently undertaking searches and ID checks, contributing to the proactive functioning of the team.

3. Speed and Accuracy:

   • Maintain high levels of speed and accuracy in performing tasks to meet quality standards and deadlines.

4. Audio Typing Proficiency:

   • Showcase excellent audio typing skills from dictation, ensuring precision and efficiency in transcribing legal documents.

5. Communication Skills:

   • Possess a good telephone manner and be comfortable engaging with clients both on the telephone and in person.

6. Organizational Skills:

   • Be highly organized, methodical, and adaptable in managing tasks, files, and responsibilities.