Corporate Senior Receptionist / Office Manger

Boutique investment company based in the West end currently has a new opportunity for a Corporate Senior Receptionist / Office Manager to come on board and oversee the smooth running of the office, provide a 5 star service on reception ensuring a welcoming environment and that all needs are catered for in a professional manner

• 2 – 3 days per month working from home
• Working alongside one other receptionist and being part of the admin team
• Excellent benefits package
• Lovely working environment.

Duties and responsibilities:

• You will be responsible for ensuring the reception area is immaculate at all times.
• Welcoming guests and ensuring their needs are catered for.
• Ensuring that meeting rooms are set up for meetings as well as being kept neat and tidy at all times.
• Answering telephone calls transferring or taking messages.
• Providing refreshments and lunches for meetings
• Managing couriers and deliveries.
• Ordering stationery and maintaining stocks.
• Ordering drinks supplies and ensuring that the kitchens are well stocked.
• You will also provide admin support to various teams such as printing and binding documents.
• Office management duties – ensuring that the office is running smoothly at all times.
• Overseeing and maintaining contracts with suppliers and maintaining relationship.
• Ensuring that any office repairs are carried out.
• Liaising with facility providers – cleaners and security.
• Health and Safety Officer and  First Aider.
• Overflow of PA duties and helping to cover for holidays.
• Printing, binding, photocopying documents.
• Processing expenses and liaising with Finance Dept.
• General administrative duties and ad-hoc projects. 
• Helping organise events and parties.
• Being a real “to go” person for the office.

The ideal candidate:

• Extremely well organised and immaculate.
• Excellent telephone manner and communication skills.
• Able to work well under pressure and to juggle and multi-task.
• Real problem solver being able to go above and beyond.
• Takes pride in their work and have a real enthusiasm with a positive and professional outlook.               
• Able to muck in and work in a small team.
• Good MS Office skills and able to pick up things quickly.
• At least 4 years previous corporate experience within a professional environment.                

Red Anchor is an equal opportunities agency.