Cover Co-ordinator

Job start date: As soon as possible.  

Hours per week; 36.5 hours per week (excluding a 30 minute lunch break), Monday to Friday with a 7.30 am start  

Hall Green School an Academy
Southam Road
Birmingham
B28 0AA
Telephone number: 0121 628 8787

Contact Email: recruitment@hallgreen.bham.sch.uk

Contract type: Permanent

We are seeking to appoint a highly motivated and enthusiastic individual to join our support staff team as soon as possible.

We are looking for a Cover Co-ordinator who will:

• be responsible for all staff cover arrangements, utilising the school’s internal staff (in line with cover guidelines)

• liaise with supply agencies and book staff as required to ensure adequate cover needs are met including long-term absences

• ensure agency staff comply with our safeguarding policies and safer recruitment policies

• liaise with the senior leadership team regarding long-term absence and planned trips/course/medical appointments and so on

• create the daily rota for cover within the school

• meet and greet Cover Supervisors/Daily Supply Teachers and provide a brief induction to the school including daily timetable, school behavioural systems, login details and so on

• act as the main point of contact for any problems that may occur in relation to cover • Arrange re-rooming of lessons as necessary and find free rooms for staff where appropriate

• remain aware of all staff absences, to keep a log of absences, including the reason of absence and anticipated date of return to school

• support the Headteacher in arranging informal and formal absence management meetings

• attend return to work/absence management meetings and take minutes as and when required

• liaise with payroll providers in preparing half/nil pay letters

• support the PA to the Headteacher in maintaining the School’s Single Central Record

The successful candidate must have excellent organisational and communication skills with the ability to work using their own initiative.

This position is full time, term-time only, working 36.5 hours per week (excluding a 30 minute lunch break), Monday to Friday with a 7:30 am start.

Hall Green School is a very popular, heavily oversubscribed and academically successful 11-16 Converter Academy. We are a highly diverse institution, both ethnically and as a fully accessible mainstream school, attracting pupils from across the city with physical disabilities. We have wonderful pupils who fully contribute to the school’s ‘caring, nurturing and inclusive culture’ described by Ofsted (2019) as ‘a welcoming and inclusive school’ where ‘pupils are happy, and they achieve well’ and the ‘positive relationships between pupils and staff are a hallmark of the school’.

Most importantly, we are looking for a candidate who shares the school’s approach and commitment to the success and wellbeing of its young people. You are warmly invited to speak to the Headteacher and to make an appointment to visit the school in action.

I strongly recommend you visit the school to meet us and find out more about the role. Please contact my PA, Mrs Paula Elliott, to arrange a convenient time. 

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.

For further details and an application pack, please see the school website or email: recruitment@hallgreen.bham.sch.uk

Please note that all applicants must complete the school’s application form only.  

Any other form of application or CVs alone will not be accepted.

This school is committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. The successful candidate will be subject to all necessary pre-employment checks, including: enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  

All applicants will be required to provide two suitable references.  

An online search will also be carried out as part of due diligence on all short-listed candidates.  

This post is not part of the City Council and the successful candidate will not hold a Birmingham City Council Contract of Employment.  

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.  

Further information about filtering offences can be found in the DBS filtering guide.