Data Officer

We are working with The Heads’ Conference (HMC) who have an exciting opportunity for a Data Officer to join their team in Market Harborough. You will join HMC on a full-time, permanent basis, working 35 hours per week. In return, you will receive a competitive salary of £30,000 - £35,000, depending on experience. Additionally, hybrid working is available for this role.

HMC is the professional association of Heads of many of the world’s leading independent schools. It is the oldest and most prominent association of its kind in the English-speaking world. HMC is a thriving, pro-active association of leading figures in school education. Across the world, the members are an eclectic mix and include the Heads of day and boarding schools, co-educational schools and single sex schools. Such diversity is a key strength of HMC, and members are united by a shared commitment to the principles of excellence in education, accessibility, and inclusion.

As a Data Officer at HMC, you will play a critical role in ensuring data compliance across the organisation. You will be responsible for managing and safeguarding data, particularly in relation to our new Customer Relationship Management (CRM) system, and will be instrumental in our ongoing archiving project.

Key Responsibilities:

• Data Compliance & Training: Ensure adherence to data protection policies and procedures. Conduct training sessions for staff on data protection and compliance.
• CRM Management: Management of new CRM system and Member Portal. Take forward future development; manage details for members and other contacts; and oversee the integration and maintenance of data, ensuring accuracy and confidentiality.
• Reporting and Insights: Compile reports and analyse data from the CRM/Member Portal.
• Stakeholder Tracking: Maintain and update the organisation's stakeholder tracker, ensuring all data is current and accurately reflects stakeholder interactions, with smooth transition to the new CRM.
• Archiving Project: Lead the organisation’s archiving project, ensuring that all minutes, historic documents, and other relevant information are digitised and accessible.
• Website Management: Create and manage User accounts for the HMC website Member Zone. Collaborate with the Communications Manager to ensure all data on the organisation's website is up-to-date. Ensure that permissions, links, and documents on the website are managed effectively.
• SharePoint: Ensure integrity of HMC’s folder structure and file naming rules are maintained.
• Surveys: Compile surveys and analyse/report on results.
• Census Analysis: Process and analyse census information, providing insights and reports to assist with organisational decision-making.
• Data Processing: Respond to and process Subject Access Requests. Assist staff in using tools like Excel for data reporting and manipulation.
• Data Compiling: Gather data/information for inclusion in HMC publications and coordinating responses to members.
• Third-Party Liaison: Work with third-party suppliers to ensure data needs are met and data protection obligations are fulfilled.

The Ideal Candidate Will Have:

• Bachelor’s degree in Data Management, Computer Science, or a related field.
• Proven experience in data management and compliance.
• Familiarity with CRM systems and data analysis tools.
• Strong understanding of data protection laws and regulations.
• Excellent organisational and communication skills.
• Proficiency in data analysis and reporting.
• Strong problem-solving and critical thinking skills.
• Ability to work independently and collaboratively.
• High attention to detail and accuracy.

HMC is committed to safeguarding and promoting the welfare of children and young people and expects all who work at HMC to share this commitment. You may be subject to child protection screening appropriate to the post including an enhanced disclosure through the Disclosure and Barring Service (DBS) and checks with previous employers.