Data Protection Assistant

Data Protection Assistant

Location: Bessels Green or Peterborough – Hybrid

Role Purpose:

The Data Protection Team is a busy team responsible for overseeing Data Protection compliance across the Markerstudy Group.

This role is to assist the Data Protection Team in providing Data Protection focused legal/regulatory advice, identifying Data Protection issues and monitoring Data Protection compliance.

The ideal candidate will be able to demonstrate an interest in Data Protection and have experience working in a busy work environment in a regulated company. A good knowledge of Data Protection law will be an advantage but is not essential as full training will be provided.

Key Responsibilities

Data Breaches

• Assess any reports of data breaches and carry out initial risk assessment.
• Ensure accurate records of data breaches are maintained.
• Provide advice to the business on remedial actions and monitor completion of required actions.
• Identify and flag high risk data breaches to the DPO immediately.
• Prepare monthly and quarterly breach reports to strict deadlines.
• Monitor breaches for trends and patterns and identify potential areas of improvement.

Team Support

• Support the Data Protection Managers by carrying out research or collecting information as required.
• Monitor the Data Protection inbox.
• Triage incoming Data Protection queries and carry out any necessary information gathering before allocating to Data Protection Managers.
• Help maintain GDPR governance records (including records of processing).
• Manage the Group's registrations with the ICO, ensuring registrations are up to date and paid each year in line with regulatory requirements.
• Assist the team with the production of documents such as reports and PowerPoint presentations.
• Assist with the maintenance and monitoring of risk records for the Data Protection Team.
• Monitor deadlines for work tasks and regulatory deadlines and ensure diaries are kept up to date.

Reporting

• Receive and collate required statistics for internal reporting and assist the Data Protection Officer in creating monthly and quarterly reports ensuring the data is accurate and presented effectively.

General

• Liaising with Experian to resolve customer credit check concerns.
• Arrange room bookings, meetings etc for the team when required. Arranging events where needed (e.g., training or team events).
• Ensure the Data Protection Team filing system is operating effectively.
• On occasion attend meetings for minute taking purposes where relevant and ensure all papers are collated beforehand and actions are completed afterwards.
• Work with DPO on a regular basis to review work task logs.

Academic/Professional Skills

• 1 year plus relevant work experience in a regulated environment.
• Awareness of Data Protection law and willingness to develop Data Protection law knowledge.
• Knowledge of the insurance industry is preferred.
• Good knowledge of Microsoft Word, Excel and PowerPoint and ability to create clear reports to convey detailed information in a simple way is essential.
• GCSEs at a level 4 (c) or above or Equivalent

Working experience/Personal attributes

• Strong analytical and problem resolution skills,
• Great written and verbal communication skills.
• Ability to understand business processes and to provide recommendations for compliance requirements.
• Is a confident, self–starter, with strong interpersonal skills and a 'can–do' attitude.
• Has good judgement, and can demonstrate commitment to high standards of ethics, regulatory compliance, customer service and business integrity.
• Ability to work comfortably autonomously and as part of a team.
• Comfortable dealing with all levels of the business and creating strong relationships with stakeholders.